Workforce Coordinator

Department of Education; Melbourne; Hybrid; AUD 81,000 - 99,000; Full time

Benefits offered by this job

12% Superannuation

Job summary

The Department of Education (Victoria) invites applications for the HR Workforce Coordinator role within the VCAA, Corporate Services Division, People Services Unit. You will manage payroll, HR systems and workforce data, delivering high-quality operational HR support to stakeholders.

Based in Melbourne, this full-time, ongoing position offers hybrid work arrangements and a salary of AUD 81,496 to 98,955 plus 12% superannuation. Applications close 29-Oct-2026.

Qualifications

• Knowledge of contemporary HR theory and practice.
• Strong interpersonal and stakeholder engagement skills.
• Ability to interpret and apply HR policies consistently.
• Strong organisational skills to manage priorities and deliver timely outcomes.
• Commitment to customer service.
• Experience using HR information systems and related workforce management tools.
• Experience using eduPay, APS, SSMS, MS Excel and Word.

Responsibilities

• Deliver payroll coordination services, including the preparation, processing, reconciliation and reporting of payroll, to ensure accurate and timely payments to VCAA sessional and casual employees.
• Provide technical advice and operational support in relation to payroll, HR systems, recruitment and workforce administration processes.
• Interpret and apply HR policy and procedures and provide accurate advice to managers and staff on payroll, recruitment and staffing matters.
• Support the delivery of recruitment activities through the provision of administrative advice, coordination and process support.
• Maintain and work with workforce data and relational databases, including the extraction, manipulation and reporting of data, and the development of customised Excel and Access tools where required.
• Contribute to financial administration activities, including reporting, reconciliations, procurement and invoicing, to support HR operations.
• Undertake other duties consistent with the role, as directed by the HR Manager.

Skills

HR policies

Stakeholder engagement

Organisational skills

Customer service

Payroll coordination

Data reporting

Tools

MS Excel

MS Word

eduPay

SSMS

MS Access

APS

Job description

An exciting opportunity exists to join the Corporate Services Division, VCAA in the People Services Unit as HR Workforce Coordinator.

• Salary: $81,496 - $98,955 (Plus Superannuation of 12%)
• Employment Type: Full-Time, Ongoing
• Base work location: Melbourne CBD /Hybrid

The VCAA is a statutory body responsible to the Victorian Minister for Education, serving both government and non-government schools. In this context, the VCAAis responsible fordeveloping high-quality curriculum and assessment products and services.

The VCAA is a registered foundational and senior secondary awarding body with the Victorian Registration and Qualifications Authority (VRQA). As part of its functions, the VCAA develops policies, criteria and standards for:

• curriculum,assessmentsand courses for school-aged students
• learning,developmentand assessments which relate to early childhood

The VCAA developsstrong relationships with the government, Independent and Catholic school sector, other national and interstatecurriculum authorities, academics in the field, teacher/subject associationsand, most importantly, with Victorianeducators.

Corporate Services Divisionprovides enabling services to support the operation of the VCAA with communications, engagement, data and analytics, legal policy, finance, human resources, technologyinfrastructureand applications.

Corporate Services is focussed on delivering high quality, innovative services andoperatingas a strong collaborative partner to the Curriculum and Assessment Divisions to support delivery of the VCAAs vision and mission.

The VCAA Human Resources Unit is responsible for the effective and efficient delivery of human resource services and payroll processes for the VCAA. This involves ensuring all legal and compliance obligations are met and that processes are managed to ensure data integrity and service quality.

Attributes

• Strong attention to detail and a commitment to accuracy.
• Customer-focused, with a professional and responsive approach to service delivery.
• Demonstrates sound judgement, discretion and integrity when handling sensitive information.
• Builds effective working relationships with colleagues and stakeholders.

Role Purpose

The Workforce Coordinator supports the delivery of HR policies, systems and processes, while ensuring accurate and timely payroll processing. Working collaboratively across teams and with a customer-centric approach, the role provides high-quality operational HR support, advice and guidance to stakeholders.

Responsibilities

• Deliver payroll coordination services, including the preparation, processing, reconciliation and reporting of payroll, to ensure accurate and timely payments to VCAA sessional and casual employees.
• Provide technical advice and operational support in relation to payroll, HR systems, recruitment and workforce administration processes.
• Interpret and apply HR policy and procedures and provide accurate advice to managers and staff on payroll, recruitment and staffing matters.
• Support the delivery of recruitment activities through the provision of administrative advice, coordination and process support.
• Maintain and work with workforce data and relational databases, including the extraction, manipulation and reporting of data, and the development of customised Excel and Access tools where required.
• Contribute to financial administration activities, including reporting, reconciliations, procurement and invoicing, to support HR operations.
• Undertake other duties consistent with the role, as directed by the HR Manager.

Experience and qualifications

• Demonstrated knowledge of contemporary human resources theory, practices, policies and procedures.
• Well-developed interpersonal and stakeholder engagement skills, with the ability to build and maintain effective working relationships across business areas, functions and organisations.
• Ability to interpret and apply HR policies, procedures and systems in a consistent and practical manner.
• Strong organisational skills, with the ability to manage competing priorities and deliver accurate and timely outcomes.
• Commitment to customer service, with the ability to provide clear, timely and professional advice to staff and managers.
• Experience using HR information systems and related workforce management tools.
• Experience using eduPay, APS, SSMS, MS Excel and Word, and computer proficiency.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page.

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Victor Matus on ************@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 29-Oct-2026