Senior Contracts Administrator

IDC Construct; Hervey Bay; On-site; AUD 110,000 - 160,000; Full time

Benefits offered by this job

Competitive salary plus super

Annual bonus tied to projects

Salary review every year

Clear progression to Project Manager

Supportive Commercial Manager

Job summary

IDC Construct in Queensland (Hervey Bay/Bundaberg region) seeks an experienced Contracts Administrator to lead the commercial side of multi-million dollar projects, handling cost reporting, subcontracts, and variations. You report to the Project Manager and work with the Commercial Manager to apply our systems and templates.

Projects range from $5M to $40M, and you may run one large project or two mid-size jobs.

Qualifications

• 5+ years in contract administration in commercial construction.
• Head contract administration on projects of $10M and above; design and construct experience well regarded.
• Solid working knowledge of construction contracts, progress claims, variations and security of payment (Queensland BIF Act experience a plus).
• Able to read and interpret plans, drawings and scopes.
• Comfortable with project management platforms and the Microsoft Office suite.
• A qualification in construction management or quantity surveying, or a trade background, well regarded.
• Accurate, organised and good at following things through.
• Australian work rights are required for this position.

Responsibilities

• Prepare the monthly cost report for each project (cost to date, committed and forecast) for your PM to review.
• Keep commitments, variations and claims live in our project management platform.
• Work with our Finance team on invoice coding, accruals and reconciliations.
• Prepare subcontract packages and scopes of works, support procurement, then draft and administer the subcontracts.
• Check subcontractor securities, insurances and SWMS with our Compliance Manager before anyone starts on site.
• Assess subcontractor progress claims and prepare payment schedules, with back-charges backed by site evidence.
• Raise, reconcile and close out purchase orders and invoices against commitments.
• Administer the head contract day to day, including notices and monthly progress claims.
• Price and submit variations captured by your PM.
• Keep notice and delay registers current.
• Run document control and RFI administration.
• Prepare final accounts at the end of each project.

Skills

Contract administration

Reading plans

MS Office

Project management platforms

Education

Construction management qualification

Quantity surveying qualification

Trade background

Tools

MS Office suite

Project management platforms

Job description

IDC Construct is a commercial, industrial and residential builder based in Bundaberg and Hervey Bay, working from Burnett Heads to Kingaroy. We build across multi-residential, industrial and commercial sectors, hold an open QBCC licence, run an ISO 9001, 14001 and 45001 certified management system, and self-perform our civil and concrete works with our own plant.

The role

We're after an experienced Contracts Administrator, based in Hervey Bay, to run the commercial side of our larger projects: cost reporting, subcontracts, progress claims, variations and the records that back them up. You report to the Project Manager on each job and work closely with our Commercial Manager, who sets the systems and templates and backs you up when a position needs defending.

Projects are typically $5M to $40M, including design and construct. You'll carry one larger or claim-heavy project outright, or two mid-size jobs.

What you'll do

Cost reporting

Prepare the monthly cost report for each project (cost to date, committed and forecast) for your PM to review

Keep commitments, variations and claims live in our project management platform

Work with our Finance team on invoice coding, accruals and reconciliations

Subcontracts and procurement

Prepare subcontract packages and scopes of works, support procurement, then draft and administer the subcontracts

Check subcontractor securities, insurances and SWMS with our Compliance Manager before anyone starts on site

Assess subcontractor progress claims and prepare payment schedules, with back-charges backed by site evidence

Raise, reconcile and close out purchase orders and invoices against commitments

Head contract

Administer the head contract day to day, including notices and monthly progress claims

Price and submit variations captured by your PM

Keep notice and delay registers current

Run document control and RFI administration

Prepare final accounts at the end of each project

What you’ll bring

5+ years in contract administration in commercial construction

Head contract administration on projects of $10M and above; design and construct experience well regarded

Solid working knowledge of construction contracts, progress claims, variations and security of payment (Queensland BIF Act experience a plus)

Able to read and interpret plans, drawings and scopes

Comfortable with project management platforms and the Microsoft Office suite

A qualification in construction management or quantity surveying, or a trade background, well regarded

Accurate, organised and good at following things through

Australian work rights are required for this position

What’s on offer

Competitive salary plus super, higher for the right experience

An annual bonus tied to the projects you work on and how they perform, which grows with each year of service

Annual salary review against clear performance bands, plus a check-in every six months

A clear path to Project Manager for the right person, if desired

Proper systems and templates, and a Commercial Manager who’s there to back you