Contract Administrator

W Talent; Brisbane; On-site; AUD 160,000 - 200,000; Full time

Job summary

W Talent is partnering with a well-regarded Queensland builder to recruit a Contract Administrator for two Brisbane projects kicking off early 2027. You will join during pre-construction and have input into procurement and buildability before work starts on site, helping the team manage tendering and subcontractor arrangements.

Fortitude Valley commercial development and City fringe industrial development offer exposure to a diverse range of contracts, from office fit-out to industrial works.

Qualifications

• Experience in contract administration for commercial/industrial builders.
• Understanding of procurement, subcontracts, progress claims, variations and cost reporting.
• Degree in construction management or quantity surveying (desirable).
• Accurate record-keeping and ownership of commercial deadlines.
• Commercial awareness to spot scope gaps, risks and contractual issues early.
• Ability to work with Project Managers, site teams and subcontractors.

Responsibilities

• Prepare tender packages, obtain and compare subcontractor quotes, and help recommend trade awards.
• Prepare and administer subcontract agreements and supporting records.
• Assess subcontractor progress claims and issue payment schedules within contractual timeframes.
• Assess and document variations, and help prepare head contract variations and claims.
• Maintain cost reports, commitments and forecasts.
• Track contract notices, time-related matters and correspondence.
• Coordinate with site teams, consultants and subcontractors on scope and documentation.
• Contribute to procurement planning and buildability during pre-construction.
• Support defects, close-out and final accounts.

Skills

Contract admin

Procurement

Subcontracts

Progress claims

Cost reporting

Variations

Education

Construction management / QS degree

Job description

Contract Administrator | Take on 2 new projects kicking off early 2027 | Brisbane

Salary circa $160K - $200K

About the company

W Talent is partnering with a well-regarded, independently owned Queensland builder that delivers commercial, industrial, mixed-use, health, education and childcare projects across South East Queensland and Northern NSW. The business is led by an experienced director with a tier-two contracting background and has grown steadily on the strength of repeat clients.

The company delivers through design and construct, early contractor involvement and construct-only models. It brings consultants, subcontractors and suppliers in early so that buildability is designed in from the start rather than fixed on site.

The projects

Contract Administrators are being appointed to one of two Brisbane projects, both starting construction between January and March 2027:

• Fortitude Valley commercial development (under $20M): a technically challenging build in one of Brisbane’s most sought-after precincts. It has a single-level basement, ground floor, two levels of office and a rooftop bar.
• City fringe industrial development (approx. $50M): a large-scale industrial project close to the CBD.

You’ll join during a significant pre-construction phase, so you’ll have real input into procurement and buildability before work starts on site.

The role

Reporting to the Project Manager, you will:

• Prepare tender packages, obtain and compare subcontractor quotes, and help recommend trade awards
• Prepare and administer subcontract agreements and supporting records
• Assess subcontractor progress claims and issue payment schedules within contractual timeframes
• Assess and document variations, and help prepare head contract variations and claims
• Maintain cost reports, commitments and forecasts
• Track contract notices, time-related matters and correspondence
• Coordinate with site teams, consultants and subcontractors on scope and documentation
• Contribute to procurement planning and buildability during pre-construction
• Support defects, close-out and final accounts

Open to all levels

This role will be shaped around the successful candidate. It could suit an earlier-career Contract Administrator ready for broader exposure, or a senior CA ready to carry more of the commercial load.

About you

• Contract administration experience with a commercial or industrial builder, at any level
• Working knowledge of procurement, subcontracts, progress claims, variations and cost reporting
• Tertiary study in construction management, quantity surveying or a related field (desirable)
• Accurate, reliable record-keeping and ownership of commercial deadlines
• Commercial awareness, including the ability to spot scope gaps, risks and contractual issues early
• Confidence working alongside Project Managers, site teams and subcontractors

Why apply?

• Work on a high-profile Fortitude Valley build or a substantial city fringe industrial project
• See a project through from pre-construction to handover
• Join a growing independent builder where your contribution is visible
• Have your role and responsibilities shaped around where you are in your career