Senior Contract Administrator – Fitout & Refurbishment

Amida Group; Melbourne; On-site; AUD 90,000 - 130,000; Full time

Job summary

Amida Group in Melbourne is seeking a motivated Contract Administrator to join their growing team on a range of fitout, refurbishment and new build projects. You will manage subcontract processes, prepare contracts, analyse tenders and administer progress claims to support project profitability.

Ideal candidates will have a tertiary qualification in Construction Management or similar, 3+ years of contract administration experience, and strong communication skills with proficiency in MS Office

Qualifications

• 3+ years' experience as Contract Administrator in construction
• Experience delivering fitout/refurbishment/new build projects
• Experience managing project budgets from $1m–$30m
• Construction Safety Induction (White Card)
• Proficiency in MS Office; Procore preferred
• Excellent written and verbal communication skills

Responsibilities

• Manage all facets of the subcontract process: negotiation, letting and administration
• Prepare, review and issue subcontract packages, scopes of works and procurement schedules
• Negotiate and assess subcontract tenders and prepare tender comparisons
• Process progress, delay and variations in line with contracts
• Prepare and maintain project budgets, cash flows and rolling final accounts
• Monitor subcontractor performance against programme, quality and contractual commitments
• Assist with project completion documentation including defect management and practical completion
• Collaborate with Project Manager and site team for seamless delivery

Skills

Commercial acumen

Financial analysis

Negotiation

Stakeholder management

Communication skills

Excel

Education

Tertiary qualification in Construction Management/QS/Engineering

Tools

Procore

Microsoft Office

Job description

• Established contractor with a strong fitout portfolio
• Take ownership of projects from $500k–$10m from pre-construction through to completion
• Strong career progression, training, and excellent team culture

Great opportunity to join a well-regarded builder with a diverse project pipeline spanning fitout and new build works, known for delivering quality outcomes across a range of sectors.

A n established fit out contractor with a proven track record of successfully delivering complex fit out and refurbishment projects, our client is now seeking a motivated Contract Administrator to join their growing team.

Projects range from $500k–$10m across a range of sectors. Experience delivering projects in this space would be ideal. As Contract Administrator, you will be responsible for the commercial management and administration of contracts throughout the full project lifecycle, ensuring profitability is maintained while financial and contractual risks are minimised.

Responsibilities include but are not limited to:

• Managing all facets of the subcontract process including negotiation, letting, and ongoing administration
• Prepare, review, and issue subcontract packages, scopes of works, and procurement schedules
• Negotiate and assess subcontract tenders including preparation of tender comparisons for review
• Process progress claims, delay claims, and variations in accordance with contractual obligations
• Preparation of accurate payment schedules and monthly cost reports
• Prepare and maintain project budgets, cash flows, and rolling final account forecasts
• Monitor and manage subcontractor performance, ensuring adherence to programme, quality, and contractual commitments
• Assist in the preparation and administration of project completion documentation including defect management and practical completion
• Work closely with the Project Manager and site team to ensure seamless project delivery

Qualifications and Requirements:

• Tertiary qualification in Construction Management, Quantity Surveying, Engineering, or similar
• Minimum 3 years' experience as a Contract Administrator within the construction industry
• Experience delivering fitout, refurbishment, or new build projects, a Tier 2 or established mid-tier background would be ideal
• Strong commercial acumen with experience managing project budgets from $1m–$30m
• Construction Safety Induction (White Card)
• Proficiency in Microsoft Office Suite
• Experience with Procore or similar project management software is preferable
• Strong financial analysis, negotiation, and stakeholder management skills
• Excellent written and verbal communication skills

This is a permanent full-time position providing a great opportunity to work with a successful and growing organisation that offers a varied project pipeline, challenging work, and genuine potential for career progression.

If you have the skills and experience we are looking for, click "Apply" to submit your resume or contact Jacob Montague-Day on [e-mail] or 0406 849 202.