Senior Administrative Coordinator | Hybrid & Event Logistics

United States Studies Centre; Sydney; Hybrid; AUD 70,000 - 85,000; Full time

Benefits offered by this job

Family-friendly working hours

Annual leave

Sick leave

Long service leave

Paid parental leave

Breastfeeding rooms

Professional development allowance

UniSuper superannuation advice

Discounted rates to Uni sport and gym

Free annual flu vaccinations

Employee Assistance Program (EAP)

University library access

Job summary

The United States Studies Centre (USSC) is seeking an Administrative Assistant to provide comprehensive office support at the Darlington Campus. This hybrid, Sydney-based role covers travel bookings, expense claims, event coordination, and general administration for multiple teams.

You will liaise with external stakeholders, manage reimbursements, prepare materials, and assist with data entry and records. A proactive, customer-focused approach and strong MS Office skills are essential.

Qualifications

• Proven experience in an administrative or office support role.
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications.
• Attention to detail and accuracy in data entry and record-keeping.
• A professional and friendly approach with strong customer service skills.
• Ability to resolve problems and escalate if required.
• Ability to work independently and as part of a team.
• Positive, can-do attitude.

Responsibilities

• Provide administrative support across Research, Academic, Communications, and Operations teams.
• Liaise with external stakeholders to facilitate reimbursements and contractual payments.
• Process expense and reimbursement claims in a timely and accurate manner.
• Coordinate business travel, including flights, accommodation, and related logistics.
• Schedule meetings, prepare meeting materials, and ensure meeting rooms are set up appropriately.
• Provide event coordination and administrative support, including event logistics and on-the-day assistance.
• Assist with office mail, ordering supplies, groceries, equipment, and other office services.
• Support research, academic, finance, HR, and operational processes as required.
• Assist with data entry, report preparation, and record management.
• Support management with administrative tasks and special projects as required.

Skills

Administrative support

Organisational skills

Written communication

Verbal communication

Data entry accuracy

Customer service

Problem solving

Teamwork

Independent work

Tools

Microsoft Office

Job description

The United States Studies Centre (USSC) is seeking an Administrative Assistant to provide comprehensive office support at the Darlington Campus. This hybrid, Sydney-based role covers travel bookings, expense claims, event coordination, and general administration for multiple teams.

You will liaise with external stakeholders, manage reimbursements, prepare materials, and assist with data entry and records. A proactive, customer-focused approach and strong MS Office skills are essential.