Hybrid Administrative Assistant — Events & Travel Support

University of Sydney; Sydney; Hybrid; AUD 70,000 - 85,000; Full time

Benefits offered by this job

Flexible working arrangements

Annual leave

Parental leave

Staff discounts

UniSuper advice

Job summary

University of Sydney's United States Studies Centre (USSC) invites applications for an Administrative Assistant. The role is hybrid, Sydney-based, and includes travel and expense processing, event logistics, and general office support. Salary ranges $70,000–$85,000 plus super, determined by experience.

You'll join a collaborative, purpose-driven team delivering research and insights with international partners. The Centre emphasizes flexibility, inclusivity, and ongoing professional development.

Qualifications

• Proven experience in an administrative or office support role.
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications.
• Attention to detail and accuracy in data entry and record-keeping.
• A professional and friendly approach with strong customer service skills.
• Ability to resolve problems and escalation if required.
• Ability to work independently and as part of a team.
• Positive, can-do attitude.

Responsibilities

• Provide administrative support across Research, Academic, Communications, and Operations teams.
• Liaise with external stakeholders to facilitate reimbursements and contractual payments, including payments for peer reviews, honorariums and externally authored publications.
• Process expense and reimbursement claims in a timely and accurate manner.
• Coordinate business travel, including flights, accommodation, and related logistics.
• Schedule meetings, prepare meeting materials, and ensure meeting rooms are set up appropriately.
• Provide event coordination and administrative support, including event logistics and on-the-day assistance.
• Assist with office mail, ordering supplies, groceries, equipment, and other office services.
• Support research, academic, finance, HR, and operational processes as required.
• Assist with data entry, report preparation, and record management.
• Support management with administrative tasks and special projects as required.

Skills

Administrative experience

Organisational skills

Communication skills

Data entry accuracy

Customer service

Teamwork

Problem solving

Independent work

Tools

Microsoft Office

Job description

University of Sydney's United States Studies Centre (USSC) invites applications for an Administrative Assistant. The role is hybrid, Sydney-based, and includes travel and expense processing, event logistics, and general office support. Salary ranges $70,000–$85,000 plus super, determined by experience.

You'll join a collaborative, purpose-driven team delivering research and insights with international partners. The Centre emphasizes flexibility, inclusivity, and ongoing professional development.