Administrative & Events Coordinator (Hybrid, Sydney)

University of Sydney; Sydney; Hybrid; AUD 70,000 - 85,000; Full time

Benefits offered by this job

Flexible working arrangements

Family-friendly hours

Annual leave and personal leave

Job summary

The United States Studies Centre (USSC) is seeking an experienced administrative professional to provide comprehensive office support in a hybrid Sydney role. You will manage travel bookings, expense claims, event coordination, and office services while liaising with internal teams and external stakeholders.

The role requires strong organisational and communication skills, meticulous data entry, and the ability to work independently as part of a collaborative team.

Qualifications

• Proven experience in an administrative or office support role.
• Strong organisational skills with the ability to manage multiple tasks and priorities effectively.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office applications.
• Attention to detail and accuracy in data entry and record-keeping.
• A professional and friendly approach with strong customer service skills.
• Ability to resolve problems and elevate if required.
• Ability to work independently and as part of a team.

Responsibilities

• Provide administrative support across Research, Academic, Communications and Operations teams.
• Liaise with external stakeholders to facilitate reimbursements and contractual payments.
• Process expense and reimbursement claims in a timely and accurate manner.
• Coordinate business travel, including flights, accommodation, and related logistics.
• Schedule meetings, prepare meeting materials, and ensure meeting rooms are set up appropriately.
• Provide event coordination and administrative support, including event logistics and on-the-day assistance.
• Assist with office mail, ordering supplies, groceries, equipment, and other office services.
• Support research, academic, finance, HR, and operational processes as required.
• Assist with data entry, report preparation, and record management.
• Support management with administrative tasks and special projects as required

Skills

Administrative support

Organisational skills

Written and verbal communication

Microsoft Office

Data entry

Customer service

Tools

Microsoft Office

Job description

The United States Studies Centre (USSC) is seeking an experienced administrative professional to provide comprehensive office support in a hybrid Sydney role. You will manage travel bookings, expense claims, event coordination, and office services while liaising with internal teams and external stakeholders.

The role requires strong organisational and communication skills, meticulous data entry, and the ability to work independently as part of a collaborative team.