Administrative Assistant

University of Sydney; Shire Of Mundaring; Hybrid; AUD 70,000 - 85,000; Full time

Benefits offered by this job

Flexible hours

Annual leave

Parental leave

Professional development

Job summary

The United States Studies Centre at the University of Sydney is seeking an Administrative Assistant to provide office support, manage travel, expenses, and event logistics in a hybrid Sydney-based role.

You will liaise with internal teams and external partners, handle reimbursements, coordinate meetings, prepare materials, and assist with data entry and filing. A professional, customer-focused approach and strong Microsoft Office skills are essential.

Qualifications

• Proven experience in an administrative or office support role.
• Excellent written and verbal communication.
• Strong organisational and data-entry skills.

Responsibilities

• Provide administrative support across Research, Academic, Communications, and Operations teams.
• Liaise with external stakeholders to facilitate reimbursements and payments.
• Process expense and reimbursement claims in a timely and accurate manner.
• Coordinate business travel, including flights and accommodation.
• Schedule meetings and prepare meeting materials.

Skills

Administrative support

Organisational skills

Communication

Microsoft Office

Tools

Microsoft Office

Job description

Administrative AssistantSalary $70,000 - $85,000 exclusive of super (determined based on experience)Join a supportive and inclusive teamFull time, Sydney basedThe United States Studies CentreThe United States Studies Centre (USSC) is one of Australia’s most influential and dynamic think tanks. Working with leading experts, policymakers and partners in Australia, the US and across the Indo-Pacific, the USSC delivers research and insights that contribute to informed discussion on the issues shaping our region.Join a collaborative and purpose-driven team where your work will contribute to meaningful research, engagement and impact.About the RoleThis is an exciting new role where no two days are the same. You’ll be responsible for providing administrative support across the Centre, including general administration, travel bookings, expense claims, event coordination, and maintaining office supplies.This is a hybrid role that requires flexibility to work in the office and attend events as needed.Your key responsibilities include:Provide administrative support across Research, Academic, Communications, and Operations teams.Liaise with external stakeholders to facilitate reimbursements and contractual payments, including payments for peer reviews, honorariums and externally authored publications.Process expense and reimbursement claims in a timely and accurate manner.Coordinate business travel, including flights, accommodation, and related logistics.Schedule meetings, prepare meeting materials, and ensure meeting rooms are set up appropriately.Provide event coordination and administrative support, including event logistics and on-the-day assistance.Assist with office mail, ordering supplies, groceries, equipment, and other office services.Support research, academic, finance, HR, and operational processes as required.Assist with data entry, report preparation, and record management.Support management with administrative tasks and special projects as requiredAbout youProven experience in an administrative or office support roleStrong organisational skills with the ability to manage multiple tasks and priorities effectivelyExcellent written and verbal communication skillsProficiency in Microsoft Office applicationsAttention to detail and accuracy in data entry and record-keepingA professional and friendly approach with strong customer service skillsAbility to resolve problems and escalate if requiredAbility to work independently and as part of a teamPositive, can-do attitudeWhy Join Us?In addition to the employee’s salary and superannuation, the Centre provides a range of benefits including:Family-friendly working hours and flexible working arrangements that let you balance your work and personal responsibilitiesGenerous leave entitlements, including annual leave, sick leave, carers leave, long service leave, family violence leave and paid parental leaveBreastfeeding rooms and a breastfeeding policy, with several childcare centres near the UniversityProfessional development allowance, plus a range of training and development opportunities provided by the UniversitySalary packaging for motor vehicles, laptops and superannuationStaff discounts on selected bank products and health insuranceUniSuper superannuation advice, seminars and financial advisersDiscounted rates to Uni sport and fitness centresFree annual flu vaccinationsFree counselling through the Employee Assistance Program (EAP) serviceDiscounted veterinary services for pets of staffFree access to the University libraryAbout our CultureThe Centre is committed to building a culture that fosters collaboration, career progression, diversity, inclusion, mental health and sustainability. We have a Social Responsibility Committee that organises regular events and training sessions and our Social Club meets monthly. The Centre won awards for Best Workplace and Culture Change.Apply nowIf you would like to learn more about the role or require any accommodations during the recruitment process, please contact our HR Manager, Anh Hrincu, at [e-mail] to view the Position Description for this role.Applications CloseThursday 05 November 2026 11:59 PM