Senior Administrative Assistant

Rae Recruitment Pty Ltd.; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Rae Recruitment partner with a growing Melbourne-based accounting firm to recruit an experienced Senior Administrator for the Melbourne CBD team. You will work closely with Partners and staff, ensuring smooth day-to-day operations and providing high-level administrative support with initiative and reliability.

The role offers variety, ownership of tasks, and opportunities to contribute to improving processes while supporting a collaborative office environment.

Qualifications

• Experience as Senior Administrator or similar in a public practice accounting firm.
• Strong organisational and communication skills.
• Ability to manage competing priorities and take ownership.

Responsibilities

• Provide high-level administrative support to the Partners and wider team.
• Assist with the day-to-day coordination of office operations.
• Support and guide junior administration staff where required.
• Liaise with clients, Partners and internal staff on administrative matters.
• Coordinate employee onboarding and offboarding, including maintaining relevant documentation.
• Assist with accounts payable, invoicing, reconciliations and general financial administration.
• Maintain office supplies and liaise with external suppliers and contractors.
• Coordinate staff events, meetings and firm-wide functions.
• Assist with reviewing and improving administrative processes and procedures.
• Maintain accurate records, databases and internal documentation.
• Provide support with various office projects and ad hoc administrative tasks.

Skills

Organisational skills

Communication skills

Proactive mindset

Attention to detail

Autonomous worker

Team player

Job description

Rae Recruitment are partnering with a growing accounting firm, located in the Melbourne CBD, who are looking for an experienced Senior Administrator to join their team.

With approximately 35 staff and continued growth, this is a great opportunity for someone who enjoys variety, takes initiative and is confident managing a range of administrative responsibilities.

Working closely with the Partners and wider team, you'll play an important role in ensuring the day-to-day operations of the firm run smoothly.

Duties & Responsibilities

As a Senior Administrator, your role would include, but is not limited to;

• Provide high-level administrative support to the Partners and wider team
• Assist with the day-to-day coordination of office operations
• Support and guide junior administration staff where required
• Liaise with clients, Partners and internal staff on administrative matters
• Coordinate employee onboarding and offboarding, including maintaining relevant documentation
• Assist with accounts payable, invoicing, reconciliations and general financial administration
• Maintain office supplies and liaise with external suppliers and contractors
• Coordinate staff events, meetings and firm-wide functions
• Assist with reviewing and improving administrative processes and procedures
• Maintain accurate records, databases and internal documentation
• Provide support with various office projects and ad hoc administrative tasks

About You

• Previous experience in a Senior Administrator, Client Services Coordinator or similar role within a public practice accounting firm
• Strong organisational skills with the ability to manage competing priorities
• Excellent communication skills and a personable approach
• A proactive mindset with the confidence to take ownership of tasks
• Strong attention to detail and the ability to work autonomously
• A team player who enjoys supporting others and contributing to a positive office environment

What's On Offer

• Join a growing accounting firm
• Work closely with supportive and approachable Partners
• A varied role with plenty of responsibility and autonomy
• Long-term career opportunity within an established and growing firm