Senior Administration Officer

Queensland Health; North Lakes; On-site; AUD 85,000 - 105,000; Full time

Benefits offered by this job

Flexible working arrangements

Competitive salary with annual Incre m

Professional development opportunities

Job summary

Queensland Health is seeking a Senior Administration Officer to join the Building, Engineering & Maintenance Services team, supporting Community and Oral Health and Mental Health. The role delivers high‑level admin support to the BEMS management team and coordinates day‑to‑day services.

You will supervise the administration workgroup, work with maintenance teams and contractors, manage HR tasks in SAP myHR, and oversee filing, meetings, and system administration across SAP S/4HANA and other

Qualifications

• Experience supervising administrative teams and coordinating HR tasks.
• Strong ability to coordinate multiple administrative services and filing.
• Proven track record in process improvement and stakeholder engagement.

Responsibilities

• Supervise and roster the BEMS administration team, mentoring staff and resolving issues in line with guidelines.
• Provide HR support across organizational units, including SAP myHR leave management, onboarding, separations and training tracking.
• Coordinate the department's administrative services, including filing, document preparation, and meeting administration.
• Act as System Administrator for SAP S/4HANA, DSS, myHR, Riskman, TMS, ChemAlert, iLearn and Microsoft Office, managing access and training.

Skills

Team supervision

HR administration

SAP myHR

Recordkeeping

Quality improvement

Stakeholder engagement

Tools

SAP S/4HANA

Decision Support System

DSS

myHR

Riskman

TMS

ChemAlert

iLearn

Microsoft Office

ExpenseMe PRO

Job description

Are you an experienced administration professional who thrives on keeping teams, systems and services running smoothly? An exciting opportunity exists for a Senior Administration Officer to join the Building, Engineering & Maintenance Services (BEMS) team supporting Community and Oral Health and Mental Health.

About the role

In this varied senior role, you'll provide high-level administrative support to the BEMS management team while coordinating day-to-day administrative services and supervising the administration workgroup. You'll work closely with maintenance teams, contractors, facility representatives and other stakeholders to support the effective delivery of essential maintenance services across our facilities.

About you

Our ideal candidate will be someone who can carry out the following key accountabilities in accordance with the Metro North Health's values:

• Supervise, mentor, and roster the BEMS COH & MH administration team and resolve administrative issues in line with organisational guidelines, while providing HR support across both Organisational Units, including leave management in SAP myHR, the Leave Register, onboarding, separations, and monitoring of mandatory training.
• Proactively identify, implement, measure and report on quality improvement opportunities across the BEMS department, promoting best practice structures and processes that support optimal patient care and health service outcomes.
• Coordinate the department's administrative services, including maintaining and auditing the BEMS electronic filing structure in line with Queensland Government recordkeeping requirements, preparing documents such as Service Agreements, Memorandums, Guidelines and Local Procedures, and coordinating meetings, agendas, minutes, and action registers.
• Act as System Administrator for SAP S/4HANA, Decision Support System (DSS), myHR, Riskman, Training Management System (TMS), ChemAlert, iLearn, ExpenseMe PRO and Microsoft Office, organising systems access, staff training, and local procedural guidelines.

Benefits when working for us

• Rewarding career and development opportunities across a wide range of clinical and non-clinical areas
• Value driven organisation which provides a work environment that is safe, satisfying, flexible, and promotes a healthy work-life balance
• Flexible working arrangements and competitive salary rates with annual incremental increases
• Benefit from a higher than standard employer contribution to Superannuation of up to 12.75% and access to salary packaging

Metro North Health offers a dynamic and progressive environment at the forefront of healthcare, research, and education. With a strong commitment to inclusion, flexibility, and professional development, we provide meaningful opportunities in a workplace that puts people first. You can find out more about why it's so great to work at Metro North here: https://metronorth.health.qld.gov.au/careers

Applications from Aboriginal and Torres Strait Islander people are encouraged and welcomed.

APPLICATIONS RECEIVED VIA THIRD PARTIES (RECRUITMENT AGENCIES ETC.) WILL NOT BE ACCEPTED