Senior Administration Officer

Falls Creek Alpine Resort; Fish Creek; On-site; AUD 70,000 - 77,000; Full time

Job summary

Falls Creek Alpine Resort, Victoria, is seeking a highly organised administrative professional to support the General Manager and the wider team. You will ensure smooth office functions with discretion and professionalism.

Your responsibilities include managing daily office operations, end-to-end meeting logistics, budgeting and financial reporting support, and coordinating internal and external communications. A minimum of 3 years in a similar role is required.

Qualifications

• Minimum 3 years’ experience in a similar role, preferably within the tourism, hospitality or public sector.
• Qualification in administration, finance, commerce or other business related discipline; OR equivalent relevant skills, knowledge and experience
• Experience with budget management and financial reporting
• Digital literacy: experience with office management software and systems (Microsoft 365 preferred)
• Experience in stakeholder engagement and management
• Critical thinking and problem-solving skills: resolve issues through policy and process guidelines
• Project delivery: plan and execute administrative activities to achieve operational objectives in an efficient and safe manner

Responsibilities

• Manage daily office operations including meeting room allocations, stationery, records and archiving.
• Manage end-to-end meeting functions: scheduling, invites, agendas, catering, minute taking and distribution.
• Support financial and reporting processes.
• Facilitate effective internal and external communications.
• Assist the General Manager in preparing and reviewing reports, presentations and briefings to a professional standard.
• Identify and implement workflow and communication improvements.
• Work autonomously as well as collaboratively.

Skills

Budget management

Stakeholder engagement

Attention to detail

Education

Administration/Finance/Commerce qualification

Tools

Microsoft 365

Job description

Falls Creek Alpine Resort – Falls Creek VIC

The opportunity

Falls Creek Alpine Resort is looking for a highly organised, independent, self-starter to join the team, who will provide high level administrative support to the General Manager, and wider Falls Creek Alpine Resort team. This role is responsible for ensuring the smooth and efficient operation of office functions, and must be able to approach tasks with professionalism, attention to detail, and confidentiality.

• Manage daily office operations, including meeting room allocations and bookings, stationery supplies, accurate record keeping and archiving.
• Manage end-to-end meeting functions; scheduling, invites, meeting agendas, catering, minute taking and distribution.
• Support financial and reporting processes.
• Facilitate effective internal and external communications.
• Assist the General Manager in preparing and reviewing reports, presentations and briefings to a professional standard.
• Identify and implement workflow and communication improvements.
• Be able to work autonomously as well as collaboratively.

This is a primarily on-site role at Falls Creek Resort where you will get to enjoy spectacular views and the unique alpine environment every day.

Support the daily operations and manage the administrative functions of Falls Creek Alpine Resort.

Key Selection Criteria

• Minimum 3 years’ experience in a similar role, preferably within the tourism, hospitality or public sector
• Qualification in (or working towards) administration, finance, commerce or other business related discipline; OR, equivalent relevant skills, knowledge and experience
• Experience with budget management and financial reporting
• Digital and technological literacy: experience with office management software and systems (Microsoft 365 preferred)
• Experience in stakeholder engagement and management
• Critical thinking and problem-solving skills: resolve issues through police and process guidelines, with a solutions focused approach.
• Project Delivery: Plan and execute administrative activities to achieve operational objectives in an efficient and safe manner.

The successful candidate will be required to:

• Have full Australian working rights.
• Currently hold or be willing to obtain a Victorian Working with Children Check – Employee type
• Have an Australian drivers licence.
• Satisfactorily pass a police check and random drug & alcohol tests.

Location:

Falls Creek Alpine Resort, Victoria

Salary Range:

$70,086 - $77,430 per annum + superannuation

Contract Term:

Full-time, ongoing

Who will you be working for?

Established on 1 October 2022, Alpine Resorts Victoria brings a sector-wide focus and strategic leadership to the management of Victoria’s six alpine resorts: Falls Creek, Lake Mountain, Mt Baw Baw, Mt Buller, Mt Hotham and Mt Stirling. Each resort provides a unique experience of Victoria’s beautiful and remote alpine landscapes. Together they play an important role in supporting regional communities by attracting over one million visitors a year and sustaining ten thousand jobs. For more information, visit the website, www.alpineresorts.vic.gov.au or www.fallscreek.com.au

Alpine Resorts Victoria is an equal opportunity employer and supports diversity and inclusion in the workplace.