Executive Assistant to GM Corporate Services

Alpine Resorts Victoria; Mansfield; Hybrid; AUD 89,000 - 96,000; Full time

Job summary

Alpine Resorts Victoria is seeking an Executive Assistant to the GM Corporate Services to be based in Mansfield with a hybrid work arrangement. You will deliver high‑level administrative support, manage calendars, prepare papers and coordinate governance, procurement and records across Corporate Services, the CEO Office and resort teams.

The role requires discretion, strong organisation and the ability to collaborate with senior leaders and cross‑functional teams.

Qualifications

• Demonstrated experience providing senior executive, secretariat or corporate administration support in a complex organisation.
• Experience coordinating senior meetings, agendas, papers, minutes, action registers and confidential correspondence.
• Experience supporting governance, compliance, procurement administration, records management and reporting.
• Experience working with senior leaders, cross‑functional teams and external stakeholders.
• Strong judgement, organisation, communication and problem‑solving skills.
• Ability to work collaboratively, manage competing priorities and maintain confidentiality.

Responsibilities

• Provide executive and administrative support including diary management, prioritisation, correspondence, briefings and confidential information handling.
• Coordinate Corporate Services leadership, team, project and Board subcommittee meetings, including agendas, papers, minutes, actions and follow‑up.
• Prepare and coordinate reports, annual calendars, presentations, templates and briefing materials.
• Support workflow administration, information flow and task tracking across Corporate Services, CEO Office, resort teams and external stakeholders.
• Support governance, compliance and records management including registers, filing systems, documentation and workflow tracking tools.
• Coordinate procurement administration including purchase orders, supplier documentation, invoice follow‑up and cost centre checks.
• Assist with centrally managed organisational events including workshops, forums, corporate events and ARV Summit support.
• Provide day‑to‑day office coordination including supplies, practical support and local arrangements.
• Identify and implement improvements to administrative systems, workflows and reporting processes.

Skills

Executive support

Diary management

Governance support

Stakeholder management

Confidentiality

Meeting coordination

Records management

Procurement administration

Project coordination

Education

Relevant qualification in business administration, governance, executive support or related discipline (desirable)

Job description

Executive Assistant to GM Corporate Services

The Opportunity The Executive Assistant to the GM Corporate Services plays a pivotal role in supporting the effective coordination of ARV’s Corporate Services portfolio. This position provides dedicated executive support, manages workflows and information flow, and ensures high‑quality administrative delivery across Finance, People & Culture, ICT, Governance & Risk and resort teams. Working closely with the General Manager, CEO Office, Board subcommittees and Corporate Services leadership, the role prepares agendas, papers and reports, coordinates meetings and actions, supports governance and compliance processes, and maintains accurate records and documentation. If you’re a proactive, organised and discreet administrator who thrives in a dynamic environment and enjoys supporting senior leaders, this role offers a rewarding opportunity within a collaborative and values‑driven organisation.

Key Responsibilities

• Provide executive and administrative support including diary management, prioritisation, correspondence, briefings and confidential information handling.
• Coordinate Corporate Services leadership, team, project and Board subcommittee meetings, including agendas, papers, minutes, actions and follow‑up.
• Prepare and coordinate reports, annual calendars, presentations, templates and briefing materials.
• Support workflow administration, information flow and task tracking across Corporate Services, CEO Office, resort teams and external stakeholders.
• Support governance, compliance and records management including registers, filing systems, documentation and workflow tracking tools.
• Coordinate procurement administration including purchase orders, supplier documentation, invoice follow‑up and cost centre checks.
• Assist with centrally managed organisational events including workshops, forums, corporate events and ARV Summit support.
• Provide day‑to‑day office coordination including supplies, practical support and local arrangements.
• Identify and implement improvements to administrative systems, workflows and reporting processes.

Skills, Experience and Qualifications

• Demonstrated experience providing senior executive, secretariat or corporate administration support in a complex organisation.
• Experience coordinating senior meetings, agendas, papers, minutes, action registers and confidential correspondence.
• Experience supporting governance, compliance, procurement administration, records management and reporting.
• Experience working with senior leaders, cross‑functional teams and external stakeholders.
• Relevant qualification in business administration, governance, executive support or related discipline (desirable).
• Strong judgement, organisation, communication and problem‑solving skills.
• Ability to work collaboratively, manage competing priorities and maintain confidentiality.

Further Information

For more information including a copy of the Position Description, please contact ••••@alpineresorts.vic.gov.au.

Location

Mansfield / Hybrid

Salary Band

$89,292 – $96,073 + superannuation

Start Date

ASAPNeed more details?For more information including a copy of the Position Description please contact ••••@alpineresorts.vic.gov.au

Close Date

Thursday 24th September

Requirements for the Successful Candidate

• Full Australian working rights
• National Criminal History Check
• Victorian Employee Working With Children Check (or willingness to obtain)
• Other compliance checks as required (e.g., health assessments, police checks)

About Alpine Resorts Victoria

Alpine Resorts Victoria (ARV) oversees the management of Victoria’s six alpine resorts: Falls Creek, Mt Buller, Mt Hotham, Mt Baw Baw, Mt Stirling and Lake Mountain. Together, these resorts attract over one million visitors annually and support approximately ten thousand jobs. ARV operates under a unified organisational structure to enhance operational efficiency and support the strategic goals of the alpine sector.

ARV is an equal opportunity employer and supports diversity and inclusion in the workplace.