Senior Admin & Workflow Lead, Boutique Accounting (Gold Coast)

MW Recruitment; Gold Coast City; On-site; AUD 75,000 - 80,000; Full time

Benefits offered by this job

Friendly culture

Long-term role

Professional development opportunities

Job summary

MW Recruitment on the Gold Coast is seeking a Senior Administrator / Workflow Coordinator to become the operational backbone of a boutique accounting firm. The role combines practice administration, workflow coordination, WIP management, client support and office operations, reporting to Directors and Client Managers.

You will manage workflow across the firm, schedule tasks, monitor deadlines, assist with invoicing and staff timesheets, and oversee office operations.

Qualifications

• Previous experience within a public practice accounting firm essential.
• Strong understanding of workflow and WIP management.
• Experience with ASIC and ATO administration.
• Excellent organisational and time management skills.
• High attention to detail.
• Strong communication skills and a proactive approach.
• Confidence working with multiple deadlines and competing priorities.

Responsibilities

• Coordinate workflow across the firm and monitor job progression.
• Schedule work in consultation with Client Managers.
• Maintain workflow boards and job statuses.
• Monitor lodgement deadlines and follow up outstanding work.
• Assist with WIP management and reporting.
• Prepare invoices in consultation with accountants.
• Finalise and post staff timesheets.
• AP, trust account administration, supplier management and payments.
• Monthly statements and disbursements; assist with debtor management and billing processes.
• ASIC and ATO administration, ATO lodgement deferrals, payment arrangements.
• Company registrations and entity setups, company deregistrations, trust variations and some SMSF administration.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Proactive approach

Multitasking / prioritisation

Job description

MW Recruitment on the Gold Coast is seeking a Senior Administrator / Workflow Coordinator to become the operational backbone of a boutique accounting firm. The role combines practice administration, workflow coordination, WIP management, client support and office operations, reporting to Directors and Client Managers.

You will manage workflow across the firm, schedule tasks, monitor deadlines, assist with invoicing and staff timesheets, and oversee office operations.