Senior Administrator | Workflow Coordinator | Accounting firm

MW Recruitment; Gold Coast City; On-site; AUD 75,000 - 80,000; Full time

Benefits offered by this job

Friendly culture

Long-term role

Professional development opportunities

Job summary

MW Recruitment on the Gold Coast is seeking a Senior Administrator / Workflow Coordinator to become the operational backbone of a boutique accounting firm. The role combines practice administration, workflow coordination, WIP management, client support and office operations, reporting to Directors and Client Managers.

You will manage workflow across the firm, schedule tasks, monitor deadlines, assist with invoicing and staff timesheets, and oversee office operations.

Qualifications

• Previous experience within a public practice accounting firm essential.
• Strong understanding of workflow and WIP management.
• Experience with ASIC and ATO administration.
• Excellent organisational and time management skills.
• High attention to detail.
• Strong communication skills and a proactive approach.
• Confidence working with multiple deadlines and competing priorities.

Responsibilities

• Coordinate workflow across the firm and monitor job progression.
• Schedule work in consultation with Client Managers.
• Maintain workflow boards and job statuses.
• Monitor lodgement deadlines and follow up outstanding work.
• Assist with WIP management and reporting.
• Prepare invoices in consultation with accountants.
• Finalise and post staff timesheets.
• AP, trust account administration, supplier management and payments.
• Monthly statements and disbursements; assist with debtor management and billing processes.
• ASIC and ATO administration, ATO lodgement deferrals, payment arrangements.
• Company registrations and entity setups, company deregistrations, trust variations and some SMSF administration.

Skills

Organisational skills

Time management

Communication skills

Attention to detail

Proactive approach

Multitasking / prioritisation

Job description

Senior Administrator | Workflow Coordinator | Accounting firm

Senior Administrator | Workflow Coordinator

Friendly and Modern Boutique Accounting Firm | Gold Coast

LOVELY CULTURE ! $75K - $80K + super

Are you an experienced accounting practice administrator who thrives on organisation, workflow management, and keeping a busy firm running efficiently?

This well-established boutique accounting firm on the Gold Coast is seeking a Senior Administrator / Workflow Coordinator to become the operational backbone of their team.

This is a diverse and highly valued role that combines practice administration, workflow coordination, WIP management, client support, and office operations.

You will work closely with the Directors, Office Manager and Client Managers to ensure jobs progress efficiently, deadlines are met, and the practice operates smoothly.

Workflow & WIP Management

Coordinate workflow across the firm and monitor job progression

Schedule work in consultation with Client Managers

Maintain workflow boards and job statuses

Monitor lodgement deadlines and proactively follow up outstanding work

Assist with WIP management and reporting

Prepare invoices in consultation with accountants

Finalise and post staff timesheets

Finance & Accounts Administration

AP, trust account administration, supplier management and payments

Monthly statements and disbursements, assist with debtor management and billing processes

Practice Administration & Compliance

ASIC and ATO administration, ATO lodgement deferrals, Payment arrangements and remission requests

Company registrations and entity setups, company deregistrations, trust variations and some SMSF administration

Job Setup & Client Engagement

Prepare and oversee proposals

Set up jobs and workpapers & support client onboarding processes

Office Management

Manage office supplies, stationery and amenities, coordinate supplier contracts and services

Maintain meeting rooms and shared office spaces, calendar and appointment management

About You

Previous experience within a public practice accounting firm essential

Strong understanding of workflow and WIP management

Experience with ASIC and ATO administration

Excellent organisational and time management skills

High attention to detail

Strong communication skills and a proactive approach

Confidence working with multiple deadlines and competing priorities

What's on Offer?

Join a respected boutique accounting firm with a supportive team culture

Lovely partner and staff who you'll enjoy working with for the LONG term!

Varied and engaging role with genuine responsibility

Opportunity to play a key role in the firm's operations and client service delivery

Stable, long-term position with ongoing professional development opportunities

Gold Coast location with modern offices and a collaborative working environment