Senior Admin & Project Coordination Specialist

Hyoe Electrical and Data; Adelaide; Sur place; AUD 60 000 - 75 000; Plein temps

Résumé du poste

Hype Electrical is seeking an experienced Administration Coordinator to join our Adelaide team and help drive the next stage of growth. You’ll manage day-to-day administration, schedule the field team, prep job information, coordinate materials and suppliers, and handle accounts and payroll with accuracy.

Work with the Director, stay calm under pressure, communicate clearly, and take ownership of your workload as plans change.

Qualifications

• 3+ years of administration or coordination experience.
• Strong organisational skills and attention to detail.
• Excellent communication skills and a professional, positive attitude.
• Confidence managing competing priorities and working independently.
• Good computer skills and the ability to learn new systems.
• An understanding of basic accounts and financial administration.
• A willingness to take initiative, solve problems and contribute ideas.
• A current Australian driver's licence and reliable transport.
• Experience in construction, electrical or another trade-based business would be an advantage, but isn’t essential.

Responsabilités

• Scheduling & project coordination: Organising our field team's schedule, maintaining upcoming project forecasts and communicating with builders and workers.
• Job preparation: Ensuring current plans, specifications and job information are available to the field team, including communicating updated documentation.
• Materials & suppliers: Ordering materials, coordinating site deliveries, checking supplier invoices and monitoring pricing.
• Accounts & finance: Preparing customer invoices, following up outstanding payments, reconciling accounts, preparing supplier payments and maintaining cash-flow forecasts.
• Payroll & HR: Reviewing timesheets, preparing weekly payroll for approval, managing employee records and keeping licences, training and compliance documentation current.
• Office & fleet coordination: Managing calls and emails, maintaining company records and organising vehicle servicing and maintenance.

Connaissances

Administration

Coordination

Communication

Independent work

Outils

Simpro

Xero

Google Workspace

Excel

Description du poste

Hype Electrical is seeking an experienced Administration Coordinator to join our Adelaide team and help drive the next stage of growth. You’ll manage day-to-day administration, schedule the field team, prep job information, coordinate materials and suppliers, and handle accounts and payroll with accuracy.

Work with the Director, stay calm under pressure, communicate clearly, and take ownership of your workload as plans change.