Senior Accounts Payable Officer

Keystone Civil; Geelong; On-site; AUD 90,000 - 115,000; Full time

Job summary

Keystone Civil, a boutique civil construction firm based in Geelong, is seeking a Senior Accounts Payable Officer to oversee end-to-end AP processes, maintain supplier relationships, and ensure accurate and timely payments. You will work with our finance and operations teams to improve processes, support month-end activities, and uphold our CAN DO, CONNECTED, and COMMITTED culture.

If you pride yourself on detail and collaboration, this role offers a hands-on, supportive team in a growing

Qualifications

• Proven experience in senior AP roles within project-based environments.
• Strong reconciliation and attention to detail.
• Excellent communication and organisational skills.

Responsibilities

• Manage end-to-end accounts payable function, including invoice processing, coding, approvals and payment preparation.
• Process high volumes of supplier invoices accurately and efficiently.
• Prepare and coordinate weekly supplier payment runs.
• Reconcile supplier statements and resolve discrepancies in a timely manner.
• Ensure invoices and expenses are allocated to correct projects and cost codes.
• Maintain accurate supplier records and compliance with internal processes.
• Build and maintain relationships with suppliers, subcontractors and internal teams.
• Manage supplier enquiries and resolve payment or invoice issues proactively.
• Support month-end processes including AP reconciliations and accruals.
• Identify opportunities to streamline processes and improve AP efficiency.
• Assist broader finance team with reporting and other tasks as required.

Skills

Accounts Payable

Vendor relations

Reconciliation

Communication

Attention to detail

Team player

Prioritisation

Tools

Accounting software

Microsoft Excel

Invoice processing systems

Job description

Keystone Civil is a boutique civil construction firm specialising in road projects, renewables, and pipeline works. Founded in 2013, we have built a reputation for delivering high-quality projects while staying true to our core values of CAN DO, CONNECTED, and COMMITTED.

With approximately 80 employees, we're not focused on being the biggest, but the best at what we do. With continued growth and exciting projects across Victoria, we're looking for an experienced and proactive Senior Accounts Payable Officer to join our team at our Geelong Head Office.

The Role

As our new Senior Accounts Payable Officer, you'll play a key role in ensuring the smooth and efficient operation of our accounts payable function. You'll take ownership of end-to-end accounts payable processes, maintain strong supplier relationships, and ensure accurate and timely processing of invoices and payments.

Working closely with our finance and operational teams, you'll help maintain financial accuracy, improve processes, and support the day-to-day financial operations of our growing business.

We're looking for someone who takes pride in their work, has a keen eye for detail, and enjoys being part of a collaborative, hands-on team.

What You'll Be Doing

• Managing the end-to-end accounts payable function, including invoice processing, coding, approvals, and payment preparation
• Processing high volumes of supplier invoices accurately and efficiently
• Preparing and coordinating weekly supplier payment runs
• Reconciling supplier statements and resolving discrepancies in a timely manner
• Ensuring invoices and expenses are accurately allocated to the correct projects, cost codes, and business units
• Maintaining accurate supplier records and ensuring compliance with internal processes
• Building and maintaining positive relationships with suppliers, subcontractors, and internal stakeholders
• Managing supplier enquiries and resolving payment or invoice issues proactively
• Monitoring outstanding invoices and ensuring payments are made in accordance with agreed terms
• Assisting with month-end processes, including accounts payable reconciliations and accruals
• Identifying opportunities to streamline processes and improve efficiency across the accounts payable function
• Supporting the broader finance team with reporting, administration, and other financial tasks as required

About You

• Proven experience in a Senior Accounts Payable Officer or similar role, ideally within a busy, project-based environment
• Strong understanding of end-to-end accounts payable processes and financial controls
• Previous experience in construction, civil contracting, manufacturing, logistics, or a similar industry will be highly regarded
• Experience with project cost coding and allocating expenses across multiple projects
• Strong reconciliation skills and exceptional attention to detail
• Confident using accounting software, Microsoft Excel, and digital invoice processing systems
• Excellent organisational skills with the ability to manage competing priorities and meet deadlines
• Strong communication skills and the confidence to liaise with suppliers, subcontractors, and operational teams
• A proactive, solutions-focused attitude with a willingness to take ownership and get things done
• A genuine team player who enjoys contributing to a positive and supportive workplace

Why Keystone Civil?

At Keystone, we’re proud of the culture we’ve built and the people who make our business successful. We value individuals who take ownership, work together, and genuinely care about delivering great outcomes.

Our three core values are at the heart of everything we do and form part of our selection criteria when we hire:

• CAN DO: We pride ourselves on helping each other find the best solution. We think beyond what others might see as impossible.
• CONNECTED: We build relationships based on a deep understanding of need and impact on others.
• COMMITTED: We are ambitious and determined; we use knowledge and innovation to deliver outcomes we are proud of.

This is a great opportunity to join a growing, well-established civil construction business where your contribution will be valued, your ideas will be heard, and you’ll work alongside a down-to-earth, supportive team.

Keystone Civil is an equal-opportunity employer. We encourage applications from candidates of all backgrounds.