Secondary Leadership Administration Assistant

St Charbel's College; Punchbowl; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Employee rewards program

Wellbeing support

Job summary

St Charbel’s College in New South Wales is seeking a dedicated Secondary Leadership Administration Assistant to provide administrative and organisational support to the Secondary Leadership Team. The role requires highly organized, proactive individuals who can manage student assessment requirements, parent communications and key school events, while maintaining confidentiality.

This is a full-time position within a vibrant Catholic school community.

Qualifications

• Excellent organisational and time management abilities.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Professional and courteous communication with students, parents and staff.
• Ability to work independently and as part of a team.
• Proactive with initiative and anticipation of administrative needs.
• Strong problem solving and follow-up skills.
• Discretion and confidentiality with student and family information.

Responsibilities

• Provide administrative and organisational support to the Secondary Leadership Team.
• Coordinate administrative processes, student assessment requirements, and parent communications.
• Assist with key Secondary School events and activities.

Skills

Organisational skills

Time management

Attention to detail

Communication skills

Independent work

Teamwork

Initiative

Problem solving

Confidentiality

Learning new systems

Tools

Google Workspace

Microsoft Office

Job description

Secondary Leadership Administration Assistant

St Charbel’s College is a highly regarded independent co-educational Maronite Catholic School with a K-12 enrolment of approximately 1,300 students. The College operates under the auspices of the Lebanese Maronite Order of Monks, and promotes a love of learning, as well as the Gospel values of justice, peace, love, compassion, acceptance, generosity and service.

The College is currently recruiting for the newly created role of Secondary Leadership Administration Assistant, who will provide administrative and organisational support to the Secondary Leadership Team. The role requires a highly organised, proactive and detail oriented person who can confidently manage administrative processes, student assessment requirements, parent communication, and key Secondary School events.

The Secondary Leadership Administration Assistant is accountable to the Principal (Secondary), through the Assistant Principal (Secondary), the Director of Curriculum (Secondary) and the Director of Pastoral Care (Secondary)

The role is being offered as a full-time role.

A detailed role statement is available at the following link: https://bit.ly/3TnbO43

Key selection criteria

In assessing applications, the successful applicant will be required to demonstrate:

• Excellent organisational and time management skills.
• Strong attention to detail and accuracy.
• The ability to manage multiple priorities and meet strict deadlines.
• Excellent written and verbal communication skills.
• A professional and courteous manner when communicating with students, parents and staff.
• The ability to work independently while also contributing effectively to a team.
• Initiative and the ability to anticipate administrative requirements.
• Strong problem solving and follow up skills.
• Discretion and an understanding of confidentiality when dealing with student and family information.
• The ability to remain calm and organised during busy periods and high volume administrative tasks.
• A willingness to learn new systems, processes and procedures.

A high level of competency in the use of:

• Google Suite of Products (Google Drive, Google Docs, Google Sheets, Google Slides)
• Microsoft Suite of Products– Word, Excel, Powerpoint

The succesful candidate will also be required to hold a valid current Working with Children Check for paid employment.

Previous experience (highly desirable)

Although not essential, previous experience in the following is highly desirable:

• Previous experience working within a secondary school administrative environment
• Demonstrated knowledge of or experience with NESA requirements and processes.
• Experience coordinating testing, assessment or examination logistics.
• Experience communicating with parents and managing confidential student, staff and parent information.

Why join St Charbel's College?

• We offer a supportive and collaborative environment, where staff are valued and enjoy being part of our school community
• Access to St Charbel’s Rewards, our employee incentive program, offering staff exclusive access to various discounts and other benefits
• Access to Wellbeing support, including Employee Assistance Programs and Annual Flu Vaccinations

Applications close at 3:00pm on Friday 2nd October 2026

Next steps

Only suitable candidates will be subsequently contacted for an interview.