Administrative Assistant

King's College; Warrnambool; On-site; AUD 60,000 - 75,000; Full time

Job summary

King’s College in Warrnambool, VIC, seeks an Administration Assistant – Level 4.2 to deliver high-quality administrative support across the College. You will work autonomously yet collaboratively, manage priorities, and maintain accurate, confidential records for a wide range of stakeholders.

The role requires initiative, sound judgement and strong written and verbal communication, with proven accuracy, confidentiality and client service.

Qualifications

• Relevant qualifications in business administration or education administration, or equivalent experience.
• Experience in a professional administrative environment.
• Experience in a school/education setting is highly regarded.
• High-level proficiency with Microsoft 365 and related administrative systems.

Responsibilities

• Provide high-quality administrative support across the College.
• Answer phone calls and handle enquiries from parents and staff.
• Support the General Office and maintain confidential records.
• Identify issues, resolve routine problems and escalate when needed.
• Manage competing priorities and communicate professionally with stakeholders.

Skills

High-level administrative capability

Independent work

Attention to detail

Time management

Professional communication

Confidentiality handling

Problem solving

Team collaboration

Customer service

Education

Business or education administration qualification

Equivalent relevant experience

Tools

Microsoft 365

Databases / student management systems

Job description

Reports to:Head of Administration / Business Manager

King’s College is an ELC to Year 12 Christian independent school located in the coastal city of Warrnambool in south-west Victoria. The College is a member of Independent Schools Victoria and Christian Schools Australia. The College was founded in 1986 by the Presbyterian Church and seeks to appoint staff who are passionate about education, with the highest professional skills who actively support the Christian teachings and values of the school. This will be visibly demonstrated through an active Christian faith demonstrated through a Biblical worldview that demonstrates the College values of faith, excellence, integrity, respect, perseverance, and humility. All staff must also be committed to a culture that supports and embraces Child Safe Standards.

The College values are:

Faith | Excellence | Integrity | Respect | Perseverance | Humility

All staff are expected to contribute to a culture that prioritises student wellbeing, safety and inclusion and supports and embraces the Child Safe Standards.

Position Overview

The Administration Assistant – Level 4.2 provides high-quality, professional and responsive administrative support across the College.

The position requires a high level of administrative competence, initiative, judgement and organisational ability. The successful applicant will be expected to work with a significant degree of autonomy, manage competing priorities, maintain accurate and confidential records, communicate professionally with a wide range of stakeholders and contribute to the efficient and effective operation of the College.

The role will involve responsibility for a range of administrative processes and systems and may support multiple areas of College operations. The position requires the ability to identify issues, resolve routine problems, exercise sound judgement and elevate matters appropriately.

Administration Assistants provide administrative support to the College by answering phone calls, handling enquiries from parents and staff and providing support to the General Office. All applicants should respond to the Selection Criteria. The College reserves the right to interview candidates and hire according to skill level prior to the closing date.

Key Responsibilities & Selection Criteria description should be downloaded and must be addressed to be considered for this role.

Key Capabilities

• High-level administrative and organisational capability.
• The ability to work independently and exercise initiative and sound judgement.
• Strong attention to detail and a commitment to accuracy.
• The ability to manage competing priorities, deadlines and interruptions.
• Strong written and verbal communication skills.
• Excellent interpersonal and customer service skills.
• High-level computer literacy and confidence learning new systems.
• The ability to maintain confidentiality and appropriately manage sensitive information.
• Strong problem-solving and decision-making skills.
• A proactive, flexible and solutions-focused approach.
• The ability to work collaboratively as part of a professional administration team.
• The capacity to remain calm, professional and effective under pressure.
• A commitment to continuous improvement and professional development.

Qualifications and Experience

• Relevant qualifications in business administration, education administration or a related field, or equivalent relevant experience.
• Demonstrated experience in a professional administrative environment.
• Experience working within a school or education environment will be highly regarded.
• High-level proficiency in Microsoft 365 applications. Experience working with databases, student management systems or other administrative information systems.
• Experience handling confidential and sensitive information.
• Current Working with Children Check, National Police Check and satisfactory completion of all required employment screening processes.

Other Duties

The duties listed above are indicative and may be varied from time to time to meet the operational requirements of the College. The successful applicant may be required to undertake other duties consistent with the classification, skills and responsibilities of the position as reasonably directed by the Principal, Head of Administration or Business Manager. The College reserves the right to amend this Position Description following appropriate consultation to reflect changes in organisational requirements, systems, legislation or College operations.