Executive Assistant to Head of Primary

St Andrew's Anglican College; Peregian Beach; On-site; AUD 47,000 - 53,000; Full time

Job summary

St Andrew's Anglican College is seeking an experienced Executive Assistant to support the Head of Primary and manage the Primary Reception, ensuring smooth daily operations and efficient data management across school systems.

The role requires discretion, strong organisational skills, and the ability to balance competing priorities in a dynamic school environment, with opportunities to lead data processes and contribute to broader administrative initiatives.

Qualifications

• Current Blue Card or eligibility to obtain one.
• Experience providing executive administrative support within a school or fast-paced environment.
• Strong calendar management and event coordination.
• Proficiency with information management platforms such as TASS.
• Excellent attention to detail and ability to manage multiple priorities.

Responsibilities

• Provide executive-level administrative and operational support to the Head of Primary and Leadership Team.
• Provide front-line service and reception support to students, staff, and families, handling enquiries with professionalism.
• Manage calendars, schedule meetings, and coordinate key events and communications.
• Maintain accurate and up-to-date student and school data across systems such as TASS and the College website.
• Act as the Primary School’s TASS ‘super user’, offering support, troubleshooting, and training to staff.
• Prepare and distribute professional correspondence, reports, and documents for staff, students, and families.
• Coordinate Primary School events and processes including camps, interviews, awards, academic reporting, and ceremonies.
• Provide responsive and professional front-line service to students, families, and staff.
• Process administrative tasks including purchase orders, bookings, and office supply management.
• Contribute to College-wide administration and reception support, fostering a collaborative team environment.
• Perform other duties as directed by the Head of Primary, consistent with the scope of the role.

Skills

Executive admin experience

Calendar management

Communication skills

TASS familiarity

Tools

TASS

Job description

St Andrew's Anglican College – Peregian Beach QLD

• Position Type: Full Time | Term Time + 4 weeks (43 weeks per year)
• Remuneration: $46.86 – $53.43 per hour + 12.75% Superannuation

About Us:

St Andrew's Anglican College is a leading independent Prep to Year 12 school on the Sunshine Coast, catering for more than 1,450 students. We're looking for an experienced technology leader to join our Senior Leadership Team and shape the strategic direction of our College's technology landscape at an exciting time of growth and digital transformation.

About the Role

We are seeking a proactive and professional Executive Assistant to support the Head of Primary and manage the Primary Reception. This pivotal role contributes to the efficient operation of the Primary School through high-level administrative, operational, and systems support.

The successful applicant will be an experienced administrator who thrives in a dynamic school environment, has exceptional organisational and communication skills, and can confidently manage competing priorities with discretion and care.

Key Responsibilities

• Provide executive-level administrative and operational support to the Head of Primary and Primary Leadership Team.
• Provide front-line service and reception support to students, staff, and families, handling enquiries with professionalism and efficiency.
• Manage calendars, schedule meetings, and coordinate key events and communications.
• Maintain accurate and up-to-date student and school data across systems such as TASS and the College website.
• Act as the Primary School’s TASS ‘super user’, offering support, troubleshooting, and training to staff.
• Prepare and distribute professional correspondence, reports, and documents for staff, students, and families.
• Coordinate Primary School events and processes including camps, interviews, awards, academic reporting, and ceremonies.
• Provide responsive and professional front-line service to students, families, and staff.
• Process administrative tasks including purchase orders, bookings, and office supply management.
• Contribute to College-wide administration and reception support, fostering a collaborative team environment.
• Perform other duties as directed by the Head of Primary, consistent with the scope of the role.

What you’ll bring

• Current Blue Card or eligibility to obtain one, and understanding of child safety obligations in schools.
• Demonstrated experience in executive administrative support within a school or similar fast-paced environment.
• Strong skills in managing calendars, coordinating events, and maintaining professional communication.
• Proficiency with information management platforms such as TASS or similar, with ability to support others in its use.
• High attention to detail and ability to manage multiple tasks and deadlines concurrently.
• Exceptional interpersonal and communication skills, with a focus on service and relationships.
• Advanced computer literacy including Microsoft Office Suite and general office equipment.
• Willingness to support the wider administrative needs of the College and adapt to evolving priorities.

Applications will close 9:00am Tuesday 6th October

Please note that applicants must have the right to work in Australia and Blue Card Registration.

St Andrew’s has a commitment to creating environments for children and young people to thrive. We encourage all potential applicants to read and reflect their agreement of the Code of Conduct for Anglican Schools which is located on our website.

St Andrew's is an equal opportunities employer, ATSI people are encouraged to apply for positions within the College, and all candidates must be eligible for working with children blue card, and prospective candidates are required to undergo a check against the Anglican Church National Standards Register.

Commitment to Child Safety

Our Anglican schools, and education and care services are committed to promoting the safety, wellbeing and best interests of children, and to preventing, detecting and responding to child harm.

Every child has the right to be safe and feel safe.

As Anglican child safe organisations, we commit to:

• Implementing Queensland’s 10 Child Safe Standards and the Universal Principle.
• Operating by Gospel values, which emphasise service, inclusivity, integrity, character, dignity, compassion, and justice.
• Providing children with exceptional pastoral care.
• Providing care that is physically, emotionally, psychologically and culturally safe.
• Taking all reasonable steps to protect children from exposure to harm.
• Empowering children to participate in decisions that affect them.
• Educating children about who to approach if they feel unsafe, or have concerns.
• Instructing our community members on how to respond to complaints, concerns, and breaches of our conduct expectations.
• Maintaining effective processes for responding to concerns of child harm.
• Listening, learning, and seeking to improve.