Executive Assistant to the Principal

Essential HR; Adelaide; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Love Optimism Creativity

Welcoming school community

Governance and community engagement

Collaborative environment

Job summary

Good Shepherd Lutheran School is seeking an accomplished Executive Assistant to the Principal to provide high-level executive, administrative and governance support. You will coordinate with the Principal's Office, School Board, and Leadership Team to manage priorities and governance activities, while supporting strategic initiatives.

You will manage the Principal's diary, prepare professional documents, and coordinate meetings, travel and events.

Qualifications

• Proven experience in office administration and customer service.
• Excellent judgement, discretion and ability to maintain confidentiality.
• Autonomous work style with initiative.
• Ability to build positive relationships with diverse stakeholders.
• Strong MS Office 365 skills (Outlook, Word, Excel, SharePoint).

Responsibilities

• Providing high-level executive and administrative support to the Principal
• Managing the Principal's diary, schedule, correspondence and competing priorities
• Acting as the key point of contact and gateway to the Principal's Office
• Coordinating School Board and Sub-Committee meetings, including agendas, documentation, minutes and follow-up actions
• Preparing professional correspondence, reports, presentations and briefing documents
• Managing confidential and sensitive information with absolute discretion
• Coordinating meetings, events, functions, travel and accommodation
• Supporting strategic and operational projects and monitoring key actions and deliverables
• Undertaking research and preparing information to support decision-making
• Maintaining effective administrative systems, processes and digital records
• Supporting communication between the Principal, Leadership Team, Board, staff and key stakeholders
• Identifying opportunities to improve systems, workflows and administrative processes

Skills

Office admin

Customer service

Discretion

Initiative

Stakeholder relations

MS Office 365

Christian ethos

WWC clearance

RRHAN training

First Aid

HR systems

Education

Certificate or Diploma in Business Administration

Tools

TASS

Employment Hero

Lexicon

Job description

Join Good Shepherd Lutheran School in a trusted Executive Assistant role, providing high-level support to the Principal, School Board and Leadership.

11th September, 2026

About the Role
Good Shepherd Lutheran School is seeking an accomplished Executive Assistant to the Principal to provide high-level executive, administrative and governance support within its welcoming and collaborative school community. As a key point of coordination for the Principal's Office, you will work closely with the Principal, School Board, Leadership Team and broader school community, helping manage priorities, communications, governance activities and strategic initiatives.
Your responsibilities will include:

• Providing high-level executive and administrative support to the Principal
• Managing the Principal's diary, schedule, correspondence and competing priorities
• Acting as the key point of contact and 'gateway' to the Principal's Office
• Coordinating School Board and Sub-Committee meetings, including agendas, documentation, minutes and follow-up actions
• Preparing professional correspondence, reports, presentations and briefing documents
• Managing confidential and sensitive information with absolute discretion
• Coordinating meetings, events, functions, travel and accommodation
• Supporting strategic and operational projects and monitoring key actions and deliverables
• Undertaking research and preparing information to support decision-making
• Maintaining effective administrative systems, processes and digital records
• Supporting communication between the Principal, Leadership Team, Board, staff and key stakeholders
• Identifying opportunities to improve systems, workflows and administrative processes

11th September, 2026

About the Role
Good Shepherd Lutheran School is seeking an accomplished Executive Assistant to the Principal to provide high-level executive, administrative and governance support within its welcoming and collaborative school community. As a key point of coordination for the Principal's Office, you will work closely with the Principal, School Board, Leadership Team and broader school community, helping manage priorities, communications, governance activities and strategic initiatives.
Your responsibilities will include:

• Providing high-level executive and administrative support to the Principal
• Managing the Principal's diary, schedule, correspondence and competing priorities
• Acting as the key point of contact and 'gateway' to the Principal's Office
• Coordinating School Board and Sub-Committee meetings, including agendas, documentation, minutes and follow-up actions
• Preparing professional correspondence, reports, presentations and briefing documents
• Managing confidential and sensitive information with absolute discretion
• Coordinating meetings, events, functions, travel and accommodation
• Supporting strategic and operational projects and monitoring key actions and deliverables
• Undertaking research and preparing information to support decision-making
• Maintaining effective administrative systems, processes and digital records
• Supporting communication between the Principal, Leadership Team, Board, staff and key stakeholders
• Identifying opportunities to improve systems, workflows and administrative processes

About You
You will be an experienced administration or executive support professional who understands what it means to operate in a position of trust. Highly organised and proactive, you are comfortable working independently, anticipating what needs to happen next and balancing multiple priorities without losing attention to detail.
You will bring:

• Proven experience in office administration and customer service, ideally with experience providing complex executive-level support
• Excellent judgement, discretion and an ability to maintain confidentiality
• The confidence to work autonomously and use initiative
• The ability to develop positive relationships with a diverse range of stakeholders
• Strong Microsoft Office 365 skills, including Outlook, Word, Excel and SharePoint
• A collaborative approach and alignment with the Christian ethos and values of Good Shepherd Lutheran School.
• A Certificate or Diploma in Business Administration (desirable)
• Experience with TASS, Employment Hero or Lexicon (desirable)
• Working with Children Clearance
• Mandatory Notification Training (RRHAN)
• First Aid Certificate

About Good Shepherd:
Good Shepherd is located at Para Vista and is one of over 85 Lutheran schools educating more than 40,000 students in Australia. Grounded in Christian beliefs and values, we strive to create a learning environment where everyone is free to flourish. We are an Early Learning to Year 6 school.
Love Optimism Creativity
What we offer:

• Join a welcoming, values-led school community built around Love, Optimism and Creativity
• Enjoy a trusted and varied role working closely with the Principal and School Leadership
• Make a meaningful contribution through governance, strategic initiatives and community engagement
• Be part of a collaborative and supportive environment where initiative, professionalism and new ideas are valued