School Front Office & First Aid Coordinator

Newmark Primary; Melbourne; On-site; AUD 34,000 - 44,000; Part time

Job summary

Newmark Primary is seeking a Front Office Coordinator to join during school hours with flexible, part-time arrangements. The role includes welcoming families and coordinating administrative systems, while serving as the school’s lead First Aid Officer for medical support.

The position covers student attendance, data management in Sentral, communications, and general front-office operations. It suits someone calm under pressure who can prioritise and collaborate effectively.

Qualifications

• Experience in an administration or front office role.
• Warm, approachable manner and ability to build positive relationships with children, families, staff and visitors.
• Confidence providing first-aid and managing student health needs with calm judgment.
• Clear written and verbal communication with discretion for confidential information.
• Strong organisational skills and ability to manage competing priorities.
• Proactive problem-solving and ownership of work.
• Ability to learn new platforms quickly, including Google Workspace and school admin systems.
• Collaborative work style and adherence to established processes.

Responsibilities

• Welcome children, families and visitors and respond to inquiries in a warm, professional manner.
• Respond to enrolments inquiries, support tours and manage enquiries in collaboration with Admissions.
• Maintain first aid supplies and records; act as lead First Aid Officer.
• Manage attendance and student health data in Sentral and related systems.
• Organise school operations such as lunch orders, stock, and admin processes.
• Coordinate daily handovers when role is shared and ensure continuity of tasks.
• Assist with events, communications and data for compliance submissions.

Skills

Front office experience

Customer service

First aid capability

Communication skills

Organisation & priority management

Problem solving

Digital literacy (Google Workspace)

School admin systems (Sentral, Enquiry

Tools

Google Workspace

Sentral

Enquiry Tracker

Job description

Newmark Primary is seeking a Front Office Coordinator to join during school hours with flexible, part-time arrangements. The role includes welcoming families and coordinating administrative systems, while serving as the school’s lead First Aid Officer for medical support.

The position covers student attendance, data management in Sentral, communications, and general front-office operations. It suits someone calm under pressure who can prioritise and collaborate effectively.