Scheduling Coordinator

XEC-Mgmt Pty Ltd; Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

CVL is building its founding team in Melbourne. The role is a permanent full-time, office-based Co-ordinator position to ensure workers arrive on site on time, manage shifts, and support onboarding and rostering processes.

You report to operations leadership and collaborate with onboarding and recruiting managers. The role involves early morning hours, on-call duties Saturday mornings, and PPE stock management in a scaling labour-hire business.

Qualifications

• You have experience in admin, scheduling, rostering or operational coordination.
• You are confident managing high call volumes and time-critical changes.
• You are organised, accurate and disciplined with data entry and documentation.
• You learn new digital platforms, systems and apps quickly.
• You remain calm, practical and responsive when priorities change.
• Labour hire, construction or blue-collar workforce experience is highly regarded.
• Experience in a scaling business or evolving operating environment is desirable.

Responsibilities

• Coordinate worker rosters, schedules and shifts to ensure workers reach site on time.
• Resolve worker no-shows, replacements, late changes and urgent scheduling issues.
• Clear overnight phone and email enquiries at the start of each day.
• Support the implementation and daily operation of our onboarding and rostering platform.
• Work through onboarding requirements and complete worker compliance checks.
• Explain the worker app and supporting technology to new starters.
• Order, issue and track PPE while maintaining accurate stock records.

Skills

Admin coordination

Scheduling

Roster management

Data entry

Telephone support

Tools

Onboarding platform

Job description

CVL is a new labour hire business entering the Victorian construction market. Well-funded and established by industry leaders with a successful long-term track record, we are now building our founding team ahead of launch.

About us

CVL is a new labour hire business entering the Victorian construction market. Well-funded and established by industry leaders with a successful long-term track record, we are now building our founding team ahead of launch.

About the role

This is a hands-on coordination role at the centre of our daily operations. You will help ensure compliant workers arrive on site on time, manage early-morning changes and support onboarding, rostering and worker inductions. You will report to the Operations Manager and work closely with the Onboarding Coordinator and Recruiting Manager.

What you'll do

• Coordinate worker rosters, schedules and shifts to ensure workers reach site on time
• Resolve worker no-shows, replacements, late changes and urgent scheduling issues
• Clear overnight phone and email enquiries at the start of each day
• Support the implementation and daily operation of our onboarding and rostering platform
• Work through onboarding requirements and complete worker compliance checks
• Explain the worker app and supporting technology to new starters
• Order, issue and track PPE while maintaining accurate stock records

About you

• You have experience in admin, scheduling, rostering or operational coordination
• You are confident managing high call volumes and time-critical changes
• You are organised, accurate and disciplined with data entry and documentation
• You learn new digital platforms, systems and apps quickly
• You remain calm, practical and responsive when priorities change
• Labour hire, construction or blue-collar workforce experience is highly regarded
• Experience in a scaling business or evolving operating environment is desirable

Hours and remuneration

• Permanent full-time, office-based role
• Monday to Friday, 6:00am to 2:00pm
• Saturday on-call from home, 6:00am to 9:00am, with additional remuneration