Scheduler & Project Coordinator (Buildertrend)

Tradepro Installation Services; Gold Coast City; On-site; AUD 70,000 - 100,000; Full time

Job summary

Tradepro Installation Services is seeking a scheduling and coordination specialist to turn sales into live projects across QLD and NSW. You’ll own the week-by-week start plan, align trades, and keep customers and site supervisors informed to hit starts and cash flow targets.

The role emphasizes high-volume, time-critical coordination, strong Excel skills, proficiency with Buildertrend, and clear communication with customers, technicians, and internal teams.

Qualifications

• Scheduling/project coordination experience required.
• Contractor/subcontractor coordination experience preferred.
• Experience with Buildertrend highly regarded.
• Strong Excel and Microsoft 365 skills required.
• Attention to detail and accuracy essential.
• Ability to prioritise competing demands.
• Excellent organisation and written/phone communication.
• Willingness to obtain a police check.

Responsibilities

• Convert sales leads into active jobs and lock start dates to hit weekly targets.
• Run the long-term schedule for employee trades and subcontractors.
• Coordinate appointments via inbound/outbound calls and verify details.
• Communicate clearly with customers, technicians and internal teams.
• Track ETAs, adjust starts, and manage delays with stakeholders.
• Lead daily progress huddles with Site Supervisors and re-sequence work as needed.
• Book subcontractors, issue POs, and align trades for starts and revisits.
• Manage deposits, contracts, invoices and trade payments with accounts.
• Close completed jobs in Buildertrend after sign-offs.

Skills

Scheduling & coordination

Contractor coordination

Attention to detail

Prioritising

Organisation & communication

Team player

Police check readiness

Tools

Buildertrend

Excel

Microsoft 365

Job description

Tradepro Installation Services is seeking a scheduling and coordination specialist to turn sales into live projects across QLD and NSW. You’ll own the week-by-week start plan, align trades, and keep customers and site supervisors informed to hit starts and cash flow targets.

The role emphasizes high-volume, time-critical coordination, strong Excel skills, proficiency with Buildertrend, and clear communication with customers, technicians, and internal teams.