Scheduler

Morson Edge Australia; Melbourne; Hybrid; AUD 34,000 - 48,000; Full time

Benefits offered by this job

Hybrid work

Training and development

Career progression

Permanent role after probation

Competitive hourly rate

Job summary

ACRWORLD is seeking an admin assistant to join our client's team in Melbourne CBD. This full-time role offers a four-month probation with potential for permanent employment and reports to the State Service Manager within Facilities Service.

You will handle contract administration, scheduling (Simpro), data entry, invoicing support, and liaison with the client to ensure contract requirements are met. Hybrid working and development opportunities are available.

Qualifications

• Experience supporting contract administration and scheduling.
• Ability to understand client needs and contract requirements.
• Maintain accurate records and documentation.

Responsibilities

• Administration: Understand client needs, ensure compliance, maintain records, data entry, assist invoicing.
• Scheduling and Planning: Develop and maintain schedules using scheduling software (Simpro); coordinate requirements and deadlines; identify conflicts; monitor progress.
• Communication and Coordination: Serve as liaison with client; attend meetings and site visits; provide regular updates on status and schedules.

Skills

Data entry

Invoicing

Client liaison

Tools

Simpro

Job description

ACRWORLD is a leading nationwide recruitment and labour hire provider that is now one of Australia’s largest architecture, engineering, construction, renewable energy and property agencies, with an impressive track record in securing talent in an ever-evolving and competitive marketplace.

Our client is a global real estate services company known for providing exceptional facilities management, property management, and advisory services.

We are seeking an admin assistant to join our client's dynamic team in the Melbourne CBD. This role offers the opportunity to work in a supportive environment with the potential for permanent employment after a successful 4-month probation period. As part of the Facilities Service team, you will report to the State Service Manager.

Your main responsibilities will include, but are not limited to:

Administration:

• Understanding of the client's needs relating to the agreed contract.
• Ensure compliance with requirements and company policies.
• Maintain accurate records of contracts, amendments, and related documentation.
• Data entry
• Assist with invoicing

Scheduling and Planning:

• Develop and maintain schedules using scheduling software (Simpro)
• Coordinate with managers and stakeholders to understand requirements and deadlines.
• Identify and mitigate scheduling conflicts and risks.
• Monitor work progress and update schedules as needed to ensure timely completion in line with the clients' KPIs.

Communication and Coordination:

• Serve as a liaison between the client to facilitate communication and ensure alignment with contract requirements.
• Attend meetings and site visits related to contract administration and scheduling.
• Provide regular updates on job/task status and project schedules.

Benefits

• Excellent hourly rate
• Hybrid working
• Full-time position available after 4 months
• Training and development
• Work with a global real estate business
• Career progression