Sales And Settlements Officer

Village Retirement Group; Caboolture; On-site; AUD 100,000 - 120,000; Full time

Benefits offered by this job

Close-Knit team

Team lunches

Exposure to Managing Director

Long-standing family business

Job summary

Village Retirement Group is seeking an experienced settlements professional to manage end-to-end resident settlements across its Queensland villages. You will verify contracts, coordinate external solicitors, and maintain precise CRM and data records to ensure smooth handovers.

In this role you will liaise with residents, families, sales teams, and legal partners, processing notices, funds transfers, and commissions on schedule.

Qualifications

• Background in conveyancing, property law, real estate, or retirement living.
• Track record coordinating complex legal settlements and multi-party stakeholders.
• Working knowledge of property contracts, settlement statements, and lease terms.
• Competency in CRM software and database systems (Dynamics or Access preferred).
• Formal qualifications in law, conveyancing, or business administration valued.

Responsibilities

• Verify sale contracts, deposits, vacate notices, and exit entitlements.
• Instruct external solicitors on lease documents and settlement statements.
• Liaise directly with residents, families, sales managers, and legal teams.
• Process settlement notices, funds transfers, and sales commissions on time.
• Maintain CRM and sales database records with precision.
• Deliver weekly and monthly settlement reports directly to the Managing Director.

Skills

Conveyancing experience

Property transactions

Stakeholder coordination

Settlement statements

Lease terms

Education

Law degree or equivalent

Conveyancing qualification

Business administration qualification

Tools

Dynamics or Access

Job description

About the role

Manage every resident settlement end-to-end across all villages. You will build clean file trails, verify sale contracts, coordinate external solicitors, and maintain database accuracy to ensure seamless property handovers.

Duties

• Verify sale contracts, deposits, vacate notices, and exit entitlements
• Instruct external solicitors on lease documents and settlement statements
• Liaise directly with residents, families, sales managers, and legal teams
• Process settlement notices, funds transfers, and sales commissions on time
• Maintain CRM and sales database records with precision
• Deliver weekly and monthly settlement reports directly to the Managing Director

Skills & experience

• Background in conveyancing, property law, real estate, or retirement living
• Track record coordinating complex legal settlements and multi-party stakeholders
• Working knowledge of property contracts, settlement statements, and lease terms
• Competency in CRM software and database systems (Dynamics or Access preferred)
• Formal qualifications in law, conveyancing, or business administration valued

Benefits

The Village Retirement Group offers a competitive annual salary of $100,000 - $120,000 PLUS Super, along with a host of employment benefits, including:

• Close-Knit, Friendly Head Office Team of Under 20 People
• Regular Team Lunches and Social Events
• Direct Exposure to the Managing Director and Head Office Projects
• Stability of an Established, Long-Standing Family Business

About the company

The Village Retirement Group is a proudly family-owned developer and operator managing premium retirement communities across South East Queensland. We pair quality homes with dedicated support to help seniors retire for great.