Sales Administrator

G.J. Gardner Homes; Lockyer Valley Regional; On-site; AUD 50,000 - 70,000; Full time

Benefits offered by this job

Company car

Phone

Local culture

National systems

Job summary

G.J. Gardner Homes Ipswich is seeking a Sales Administrator to be the operational backbone of our sales and pre-construction team.

Based between our Ipswich office and display homes, you’ll coordinate workflows between clients, sales consultants, drafting and estimating to keep projects moving smoothly. You’ll join a tight-knIT local culture, with two roster options introducing Sunday–Wednesday or Tuesday–Saturday schedules, and weekday/weekend display home hours.

Qualifications

• Experience in sales administration or similar role.
• Proven ability to manage multiple tasks with accuracy.
• Excellent communication with clients and team members.

Responsibilities

• Dedicated NHC support: assist New Home Consultants and attend meetings.
• Sales support: prepare quotes, set agendas, take meeting minutes, host display homes.
• Pre-works coordination: gather titles, contracts, council records, soil reports, surveys, BAL/wind ratings.
• Client updates: provide weekly progress updates and help schedule meetings.
• Pipeline management: maintain CRM records and hand over files to Contracts.

Skills

Attention to detail

Communication

CRM & tech savvy

Sales admin experience

Roster commitment

Tools

CRM software

Job description

Sales Administrator | Ipswich

Are you an organised, proactive communicator who loves keeping projects on track?

Join G.J. Gardner Homes Ipswich as a Sales Administrator and become the operational backbone of our sales and pre-construction team.

Led by local builder Jono, our Ipswich team brings over a decade of local experience delivering quality custom homes, acreage builds, and house-and-land packages. To support our expanding sales team, we currently have two positions available. Based between our Ipswich office and Display homes, you’ll work directly with our New Home Consultants (NHCs), coordinating workflows between clients, sales consultants, drafting, and estimating to keep every project moving smoothly.

Perks You'll Love

• Competitive Remuneration: Attractive remuneration package plus a company car and phone.

• Tight-Knit Local Culture: Work directly with business owner Jono and a supportive, experienced local team that values flexibility and great team culture.

• National Systems: Benefit from G.J. Gardner’s proven operating procedures, structured training, and industry-leading software.

• Varied, Engaging Work: Touch every phase of pre-construction across diverse, custom residential projects.

What You'll Be Doing

• Dedicated NHC Support: Work directly alongside New Home Consultants, attending meetings together and managing all associated administration.

• Sales Support: Prepare quotes, set meeting agendas, take client meeting minutes, and cover reception/display home as needed, including hosting the display home on occasion.

• Pre-Works Coordination: Order and collate titles, contracts, council records, soil reports, surveys, and BAL/wind ratings.

• Client Updates: Provide active clients with consistent weekly progress updates and assist with meeting scheduling.

• Pipeline Management: Maintain CRM records, update drafting and estimating priority lists, track House & Land packages, and hand over finalised files to Contracts.

Hours & Work Schedule

We have two set roster options available (please indicate your preference when applying):

• Role 1: Sunday to Wednesday (4-day week)

• Role 2: Tuesday to Saturday (5-day week)

• Daily Hours: 9:00 am – 5:00 pm on weekdays | 10:00 am – 5:00 pm on weekends (based at the display home)

What You'll Bring

• High Attention to Detail: Proven ability to manage documentation, track deadlines, and prioritise tasks accurately.

• Strong Communication: Professional, friendly verbal and written skills for dealing with clients, trades, and team members.

• Tech & CRM Savvy: Comfort navigating digital CRMs, client portals, and spreadsheets.

• Relevant Experience: Background in sales administration, construction, real estate, or high-volume project support is highly regarded.

• Schedule Commitment: Ability and willingness to commit to either the Sunday–Wednesday or Tuesday–Saturday roster (including weekend display home hours of 10:00 am – 5:00 pm and hosting the display home on occasion).

Why Join G.J. Gardner Homes Ipswich?

We offer a stable, supportive environment where your organisational skills directly impact our success and our clients' building journeys, backed by Australia’s most trusted national brand.