sales administrator

Bastion Development Group Pty Ltd; Gold Coast City; On-site; AUD 63,000 - 77,000; Full time

Benefits offered by this job

New sales division opportunity

Growth-oriented team

Ground-up process systems

Job summary

Bastion Development Group Pty Ltd is seeking a Sales Administrator to manage off-the-plan sales contracts from signing through to settlement. You will join a new sales division for Surfers Paradise projects, working with buyers, agents and solicitors to ensure timely signing, exchanges and settlements.

This full-time, on-site role on the Gold Coast reports to the Chief Operating Officer and collaborates with marketing, legal and sales teams to keep contracts, disclosures and collateral aligned.

Qualifications

• At least two years of experience in contract administration or sales administration within off-the-plan property development or real estate sales.
• Working knowledge of Queensland property contracts and disclosure requirements.
• Excellent attention to detail and ability to manage a high volume of contracts and deadlines.
• Strong organisational and document management skills with ability to establish filing systems from scratch.
• Clear, professional communication with buyers, agents and solicitors.
• Proficiency in Microsoft Office and CRM software.
• Experience with DocuSign or similar electronic signing platforms is advantageous.

Responsibilities

• Prepare, issue and track off-the-plan contracts of sale, including disclosure statements, schedules of finishes and special conditions.
• Liaise with buyers, agents and solicitors to get contracts signed, exchanged and returned on time.
• Monitor deposit payments, cooling-off periods, finance and other key contract dates, and follow up where needed.
• Set up and maintain a digital file for every apartment, with consistent sub-folders for contracts, correspondence, variations and settlement documents.
• Keep the sales register, CRM and stock availability up to date, and report on contract status to the sales team and management.
• Manage variations, nominations and any changes to contracts, ensuring approvals are documented.
• Coordinate with marketing to ensure sales collateral and contract documents stay consistent.

Skills

Contract administration

Sales administration

Attention to detail

Communication

Education

Queensland Real Estate Registration Certificate or Licence (desirable)

Tools

Microsoft Office

CRM software

DocuSign

Job description

Bastion Development Group Pty Ltd – Surfers Paradise QLD

Bastion is looking for a Sales Administrator to manage off-the-plan sales contracts from signing through to settlement. You'll join our new sales division as it launches Surfer, our short-term accommodation tower in Surfers Paradise and Nera on Chevron Island, with 30+ Surfer contracts to process in the first few months.

This is a full-time, office-based role on the Gold Coast, reporting to the Chief Operating Officer and working closely with our sales agents, solicitors and marketing team.

Key responsibilities

• Prepare, issue and track off-the-plan contracts of sale, including disclosure statements, schedules of finishes and special conditions.
• Liaise with buyers, agents and solicitors to get contracts signed, exchanged and returned on time.
• Monitor deposit payments, cooling-off periods, finance and other key contract dates, and follow up where needed.
• Set up and maintain a digital file for every apartment, with consistent sub-folders for contracts, correspondence, variations and settlement documents.
• Keep the sales register, CRM and stock availability up to date, and report on contract status to the sales team and management.
• Manage variations, nominations and any changes to contracts, ensuring approvals are documented.
• Coordinate with marketing to make sure sales collateral and contract documents stay consistent.

What we're looking for

• At least two years of experience in contract administration or sales administration, ideally within off-the-plan property development or real estate sales.
• Working knowledge of Queensland property contracts and Body Corporate and Community Management Act disclosure requirements.
• Excellent attention to detail and the ability to manage a high volume of contracts and deadlines simultaneously.
• Strong organisational and document management skills, including the ability to establish filing systems from scratch.
• Clear, professional communication skills with buyers, agents and solicitors.
• Proficiency in Microsoft Office and CRM software.
• Experience with DocuSign or similar electronic signing platforms is advantageous.
• A Queensland Real Estate Registration Certificate or Licence is desirable but not essential.

What we offer

• A salary of $70,000 plus superannuation.
• The chance to help build the systems for a new sales division from the ground up.
• A supportive, close-knit team bringing new, higher-standard products to the Gold Coast market.