Rostering & Admin Coordinator

St Elizabeth Home; Sydney; On-site; AUD 65,000 - 75,000; Full time

Benefits offered by this job

Salary packaging benefits

Job summary

St. Elizabeth Home in Sydney is seeking a Rostering Coordinator to plan and maintain staff rosters, coordinate coverage, and support timesheets and payroll.

The role collaborates with the People & Culture Manager, Directors and nursing staff to ensure safe staffing levels and smooth daily operations for residents and families. You will bring experience in rostering and administration, with strong organisational skills and a professional communication style.

Qualifications

• Experience in rostering, administration or similar roles.
• Understanding of shift-based rostering and replacement staffing.
• Strong organisational skills and attention to detail.
• Good communication with staff, residents and families.

Responsibilities

• Prepare, maintain and update staff rosters.
• Coordinate replacement staff for unplanned absences and vacancies.
• Ensure rostering supports resident care and safe staffing levels.
• Monitor staff availability, leave requests and shift changes.
• Communicate roster updates clearly to staff and managers.
• Assist with timesheet checking and payroll preparation as required.
• Attend to telephone enquiries and booking appointments.
• Assist with documentation for new residents and maintain records.

Skills

Rostering

Administration

Payroll support

Communication

Attention to detail

Tools

Rostering software

Payroll systems

MS Office

Job description

As the Rostering Coordinator at St. Elizabeth Home, you will be responsible for preparing and maintaining staff rosters, coordinating shift coverage, assisting with timesheet and attendance records, attending to telephone enquiries, booking appointments, doing bit of accounting and assisting with documentation for new residents. You will work closely with the People & Culture Manager, Director of Nursing, Care Managers, Registered Nurses, administration team and other staff to support safe staffing levels, smooth daily operations and a positive experience for residents, families, visitors and employees.

Key responsibilities

Prepare, maintain and update staff rosters across the Home

Coordinate replacement staff for unplanned absences, leave and vacant shifts

Ensure roster coverage supports resident care needs and safe staffing levels

Monitor staff availability, leave requests and shift changes

Communicate roster updates clearly and professionally to staff and managers

Assist with timesheet checking, attendance records and payroll preparation as required

Attend to telephone calls and direct enquiries appropriately

Book appointments and assist with scheduling meetings as required

Assist with documentation and administration for new residents

Maintain accurate rostering, administration and staff records

About you

Previous experience in aged care, health care in rostering, workforce coordination, administration or a similar role

Sound understanding of shift-based rostering and replacement staffing requirements

Strong organisational skills and excellent attention to detail

Ability to manage competing priorities in a busy environment

Confident communication skills and a respectful, professional approach

Ability to communicate effectively with staff, residents, families, visitors and external providers

Good computer skills and experience using rostering, payroll, workforce management or administration systems

Experience with telephone enquiries, appointment booking, filing, data entry and documentation support

A positive, flexible and team-focused attitude

About us

St. Elizabeth Home is a residential aged care facility established by the Hungarian Catholic Community, located in Dean Park on beautifully spacious landscaped grounds. We provide quality accommodation and care services with Christian values for residents, primarily of Hungarian background. Our Home has 102 beds, including a 20-bed secure memory support unit.

Not-for-profit salary packaging up to $15,900 plus an additional $2,650 annually, helping reduce your tax and increase your take-home pay

Supportive team environment where your contribution is valued

Meaningful work in a community-focused aged care home

Varied role combining rostering, administration, telephone support and resident documentation support

Opportunity to use your coordination skills to directly support quality resident care

Work in an organisation guided by Christian values of compassion, dignity and respect