Retail Operations Administrator

petstock; Ballarat; On-site; AUD 65,000 - 75,000; Full time

Job summary

Petstock is seeking a dedicated Retail Operations Coordinator to act as the central point of contact for operational support across our store network. You will work closely with Retail Leadership and Support Office teams to drive communication, coordination, and compliance.

You will provide day-to-day support to stores and field leaders, triage enquiries, and help create and distribute operational updates. Strong organisation and MS Office skills are essential for success in this fast-paced role.

Qualifications

• Experience in retail operations, retail support or administration.
• Excellent organisational skills with attention to detail.
• Strong written and verbal communication abilities.
• Proven stakeholder management and relationship-building.
• Ability to manage competing priorities in a fast-paced environment.

Responsibilities

• Providing day-to-day support to stores, field leaders, and Support Office teams.
• Managing and triaging enquiries through retail channels.
• Coordinating responses and escalating operational issues where needed.
• Assisting with creation and distribution of operational communications and updates.
• Supporting retail roadshows, meetings and events.
• Scheduling and maintaining retail audits and distributing compliance reporting.
• Building relationships with internal stakeholders and external service providers.
• Supporting operational projects, store openings, acquisitions, and refits.
• Maintaining store details and distribution lists.
• Coordinating store trading hours and public holiday schedules.
• Assisting with wage control reporting and follow-up activities.
• Recording meeting minutes and tracking actions.

Skills

Retail ops experience

Organisational skills

Communication skills

Stakeholder management

Multitasking

MS Office

Tools

Microsoft Office

Job description

Inspired by pets, to grow as people, the Petstock world is one where anything is possible, together we make an impact for pets, people and the planet. We are continually inspired by pets and animals to be better people, both in our careers and our everyday life, making an impact for Pets, People and the Planet!

As our Retail Operations Coordinator, you'll be a central point of contact for operational support across the business. Working closely with Retail Leadership and Support Office teams, you'll help drive communication, coordination, compliance, and operational excellence across our store network.

What You'll Be Doing...

• Providing day-to-day support to stores, field leaders, and Support Office teams.
• Managing and triaging enquiries received through retail communication channels.
• Coordinating responses and escalating operational issues where required.
• Assisting with the creation and distribution of operational communications and business updates.
• Supporting Retail Operations roadshows, meetings, and events.
• Scheduling and maintaining retail audits and distributing compliance reporting.
• Building and maintaining strong relationships with internal stakeholders and external service providers.
• Supporting operational projects, business initiatives, store openings, acquisitions, and refits.
• Maintaining retail information databases, store details, and distribution lists.
• Coordinating store trading hours and public holiday operating schedules.
• Assisting with wage control reporting and follow-up activities.
• Recording meeting minutes and tracking actions as required.
• Contributing ideas and supporting the achievement of team goals.

The Experience You'll Bring...

• Experience working within a retail operations, retail support, or administration environment.
• Exceptional organisational skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Strong stakeholder management and relationship-building capabilities.
• The ability to effectively manage competing priorities in a fast-paced environment.
• Proficiency across the Microsoft Office suite.
• A proactive and adaptable approach to problem-solving.
• A commitment to delivering exceptional service and operational excellence.

A Few Extras We'd Love to See

• Retail leadership experience.
• Experience supporting change initiatives or business transformation projects.
• Strong problem-solving and decision-making skills.

Ready to Make an Impact?

If you're a motivated coordinator who enjoys building relationships, solving problems, and supporting people to succeed, we'd love to hear from you.

Follow us on LinkedIn to keep up to date on life across our various brands - https://www.linkedin.com/company/petstock

In our effort to support People, Pets & Planet, we're proud of the work our Foundation undertakes - https://www.petstock.com.au/pages/foundation

Our diversity makes us better...we are a diverse team with varying strengths and an inclusive organisation, committed to providing equal opportunities for all.

We encourage applications from people of diverse backgrounds who wish to be part of a culture where everyone can proudly be themselves

At Petstock we are passionate about supporting the communities we're part of, where possible we aim to hire candidates from the same geographic region (typically within a 80km radius) to strengthen community connections and support local economies. Whilst we do not prioritise local candidates over others, we recognise the benefits of hiring individuals who have unique insights into the local community