Residential Front Desk & Admin Coordinator

Hasbro, Inc.; Adelaide; On-site; AUD 39,000 - 47,000; Part time

Job summary

AG Security Group is seeking a Receptionist / Administrative Assistant for a 12-month contract, 30 hours per week. You will be the first point of contact for clients, visitors and team members, while providing reliable administrative support behind the scenes.

Responsibilities include managing reception, mail, couriers, invoicing and maintaining a tidy, efficient office. Strong communication, organisational skills and proficiency in MS Office are essential.

Qualifications

• Previous reception or administration experience preferred.
• Excellent verbal and written communication skills.
• Professional and friendly manner with telephone etiquette.
• Strong organisational and time-management skills.
• Ability to manage multiple priorities and detail-oriented.

Responsibilities

• Handle front-desk reception, calls, enquiries and visitors.
• Greet visitors and ensure site and safety requirements are followed.
• Coordinate deliveries, mail, couriers and parcels.
• Manage shared inboxes and respond promptly to inquiries.
• Maintain office supplies and stock levels.
• Keep the office tidy and well-functioning; assist with events and catering.
• Assist with invoicing, reconciliations and general admin.
• Support workplace safety, quality, information security and continuous improvement.

Skills

Reception experience

Communication skills

Microsoft Office

Organisational skills

Typing speed 50wpm

Tools

Outlook

Word

Excel

Job description

Job Description

Are you organised, approachable and someone who takes pride in keeping an office running smoothly?

AG Security Group is looking for a Receptionist / Administrative Assistant to join our team for a 12 month contract, working 30 hours per week, to cover maternity leave. This is a varied role suited to someone who enjoys being the first point of contact for an organisation while also providing reliable administrative support behind the scenes.

You’ll play an important part in creating a welcoming and professional environment for our clients, visitors and Team Members while helping ensure the day-to‑day operations of our office run efficiently.

About the role

As our Receptionist / Administrative Assistant, you will be responsible for managing reception and a broad range of office and administrative duties.

• Being the first point of contact for incoming calls, enquiries and visitors
• Welcoming visitors and ensuring site and safety requirements are followed
• Coordinating deliveries, incoming and outgoing mail, couriers and parcels
• Monitoring shared inboxes and ensuring enquiries are handled promptly
• Managing office supplies and maintaining appropriate stock levels
• Helping maintain a tidy, organised and well-functioning office environment
• Coordinating office equipment, kitchen and general workplace requirements
• Assisting with the organisation of office events, including catering and setup
• Maintaining documents, registers and reports
• Providing general administrative support across the business
• Assisting with reconciliations and invoicing
• Supporting our commitment to workplace safety, quality, information security and continuous improvement

About you

We’re looking for someone who is professional, friendly and dependable, with a proactive approach to their work.

To succeed in this role, you will ideally have:

• Previous reception or administration experience, although this is preferred rather than essential
• Excellent verbal and written communication skills
• A professional and friendly manner with strong telephone etiquette
• Strong organisational and time‑management skills
• The ability to manage multiple priorities effectively
• Excellent attention to detail and a commitment to completing work accurately
• Confidence using Microsoft Office, including Word, Excel and Outlook
• A self‑motivated approach and willingness to take ownership of tasks
• The ability to work independently while also being a collaborative Team Member

Most importantly, you’ll be someone who enjoys helping others, takes initiative and can be relied upon to keep things organised.

Why join AG Security Group?

At AG Security Group, you’ll be part of a supportive team where your contribution to the day‑to‑day operation of the business is valued.

This is an opportunity to build your administrative experience in a varied position, develop positive working relationships across the organisation and contribute to a business that places a strong emphasis on teamwork, safety, quality and continuous improvement.

If you’re an organised and enthusiastic administrator who enjoys working with people and wants to become an important part of our team, we’d like to hear from you.

AG Security Group is proud to be an equal opportunity employer. We celebrate diversity and welcome applications from all backgrounds, including Aboriginal and Torres Strait Islander peoples.

Our Reception team are warm and outgoing and we’re looking for someone with a positive attitude and outstanding people skills to join them on a casual basis. You need to be reliable, willing to learn and adaptable to the needs of the office.

This is an excellent opportunity for someone who enjoys working with people, takes pride in delivering outstanding client service and thrives in a busy team environment.

Essentials for the role

• Previous experience in a Reception / Admin role
• Excellent communication skills (written and verbal) with a minimum typing speed of 50wpm
• High attention to detail and good organisation skills
• Flexibility and willingness to learn and take on new responsibilities
• Good computer literacy (Outlook, Word and Excel)
• A valid National Police Clearance will be required

Please note, as part of our recruitment process, shortlisted candidates will be asked to complete skills testing to assess typing speed and accuracy, as well as spelling proficiency.

About the Role

Our Reception team are warm and outgoing and we’re looking for someone with a positive attitude and outstanding people skills to join them on a casual basis. You need to be reliable, willing to learn and adaptable to the needs of the office.

This is an excellent opportunity for someone who enjoys working with people, takes pride in delivering outstanding client service and thrives in a busy team environment.

Essentials for the role

• Previous experience in a Reception / Admin role
• Excellent communication skills (written and verbal) with a minimum typing speed of 50wpm
• High attention to detail and good organisation skills
• Flexibility and willingness to learn and take on new responsibilities
• Good computer literacy (Outlook, Word and Excel)
• A valid National Police Clearance will be required

Please note, as part of our recruitment process, shortlisted candidates will be asked to complete skills testing to assess typing speed and accuracy, as well as spelling proficiency.

About You

As the first point of contact for our firm, you will play an important role in creating a positive and professional experience for visitors and colleagues. You will help support the team in the day‑to‑day running of the reception area while providing exceptional client service and admin support.

Key responsibilities include:

• Answering and responding to telephone calls, emails and walk‑in enquiries
• Welcoming clients and visitors and ensuring they have a positive experience at DBH Lawyers
• Working collaboratively with other Reception team members to maintain reception coverage during business hours (8.30am to 5.30pm)
• Accurately recording and relaying messages
• Maintaining a professional, organised and welcoming reception area
• Providing administrative support across the firm and assisting with general office tasks
• Managing diaries, scanning, photocopying and collating documents
• Updating and maintaining records, databases and client information systems

What we offer

• Competitive casual hourly rate and career development opportunities
• Meaningful work with real client impact
• Great Adelaide CBD location near the Central Market
• Wellbeing support, including EAP and wellbeing initiatives

Applications submitted by recruitment agencies will not be accepted at this time and only short‑listed candidates will be contacted.

DBH Lawyers is an equal opportunity employer, and we’re committed to creating an inclusive, respectful and supportive workplace for everyone. We value the diverse backgrounds, experiences, and perspectives our people bring, and we believe this diversity strengthens our team and the way we support our clients.