Research Administration Assistant

GenesisCare; St Leonards; On-site; AUD 65,000 - 85,000; Full time

Benefits offered by this job

Fitness Passport

Wellbeing Gateway

BUPA Rewards

discounted Qantas Club membership

Employee Assistance Program

Job summary

GenesisCare in Australia is seeking a Research Administration Assistant to support oncology clinical trials, keeping studies compliant, organized, and running smoothly. The role offers full-time work at the St Leonards clinic, with exposure to a fast-growing clinical research sector and collaboration with experienced researchers and healthcare professionals.

You will gain specialised skills in a regulated healthcare environment and be part of a supportive team focused on patient outcomes and

Qualifications

• Have previous experience in administration, coordination, or business support roles, ideally within healthcare, medical, research, or allied health environments.
• Bring strong organisational skills and enjoy managing multiple tasks and priorities.
• Have an intermediate understanding of medical terminology or experience working in a healthcare setting.
• Are highly proficient in Microsoft Office and comfortable learning new systems and technologies.
• Have excellent communication skills and enjoy working collaboratively with a wide range of stakeholders.
• Take pride in delivering accurate, high quality work and maintaining attention to detail.
• Are proactive, adaptable, and keen to contribute to a supportive team environment.

Responsibilities

• Provide administrative support to the Clinical Research team, helping ensure clinical trial activities are delivered efficiently and accurately.
• Support financial and operational processes, including visit and payment tracking, billing administration, and reporting requirements.
• Coordinate meetings, appointments, monitor visits, and assist with preparing agendas and meeting notes.
• Maintain research databases, trackers, training records, and essential study documentation.
• Assist with study start up activities, including preparing Investigator Site Files, participant files, and research materials.
• Liaise with healthcare providers, hospitals, sponsors, and internal stakeholders to support research activities.
• Help coordinate office and clinical supplies and support day to day site operations.
• Support research participants with practical arrangements, including travel coordination where required.
• Contribute to a culture of quality, compliance, and continuous improvement across the research function.

Skills

Administration experience

Organisational skills

Communication skills

Healthcare setting experience

Proactive / adaptable

Tools

Microsoft Office

Job description

At GenesisCare we want to hear from people who are as passionate as we are about innovation and working together to drive better life outcomes for patients around the world.

Care to Join the Team? Looking for a role where you can grow your career while contributing to something meaningful? Join GenesisCare as a Research Administration Assistant and support the delivery of innovative Oncology Clinical Trials that help improve outcomes for our patients. As part of our research team, you'll play a key role in keeping studies organised, compliant and running smoothly.

This is a full time opportunity based at our St Leonards (North Shore Health Hub) clinic, offering variety, responsibility, and exposure to the fast-growing clinical research sector. You'll join a supportive and collaborative team, working closely with experienced research and healthcare professionals while developing specialised skills in a rewarding healthcare environment

Whether you're an experienced administrator or looking to further your career in healthcare, this role offers ongoing learning, professional development and future career opportunities within one of Australia's leading oncology research networks.

More Specifically, You Will

• Provide administrative support to the Clinical Research team, helping ensure clinical trial activities are delivered efficiently and accurately.
• Support financial and operational processes, including visit and payment tracking, billing administration, and reporting requirements.
• Coordinate meetings, appointments, monitor visits, and assist with preparing agendas and meeting notes.
• Maintain research databases, trackers, training records, and essential study documentation.
• Assist with study start up activities, including preparing Investigator Site Files, participant files, and research materials.
• Liaise with healthcare providers, hospitals, sponsors, and internal stakeholders to support research activities.
• Help coordinate office and clinical supplies and support day to day site operations.
• Support research participants with practical arrangements, including travel coordination where required.
• Contribute to a culture of quality, compliance, and continuous improvement across the research function.

We're Interested In Hearing From People Who

• Have previous experience in administration, coordination, or business support roles, ideally within healthcare, medical, research, or allied health environments.
• Bring strong organisational skills and enjoy managing multiple tasks and priorities.
• Have an intermediate understanding of medical terminology or experience working in a healthcare setting.
• Are highly proficient in Microsoft Office and comfortable learning new systems and technologies.
• Have excellent communication skills and enjoy working collaboratively with a wide range of stakeholders.
• Take pride in delivering accurate, high quality work and maintaining attention to detail.
• Are proactive, adaptable, and keen to contribute to a supportive team environment.

Benefits Of Joining Our Team

• Work for a purpose driven organisation dedicated to improving outcomes for people affected by cancer.
• Join a welcoming, supportive, and highly collaborative research team.
• Be part of innovative clinical trials helping shape the future of cancer care.
• Enjoy meaningful work where your contribution directly supports patient care and research outcomes.
• Gain valuable exposure to the clinical research industry and develop specialised skills within a highly regulated healthcare environment.
• Learn from experienced Clinical Research Coordinators, investigators, and research professionals.
• Access ongoing training and professional development opportunities to support your career growth.
• Explore future career pathways across research administration, clinical trial coordination, research operations, and broader opportunities within GenesisCare.
• Enjoy the benefits of being part of a national organisation with opportunities for internal mobility and career progression.
• Access our Employee Assistance Program for wellbeing, financial, and legal support.
• Enjoy additional benefits including Fitness Passport, Wellbeing Gateway, BUPA Rewards, and discounted Qantas Club membership.

About GenesisCare

By joining GenesisCare, you will be joining a highly progressive and passionate team of healthcare professionals and support staff, united by a common purpose: to design care experiences that deliver the best possible life outcomes. The ambition for better cancer care that began our story, has grown into a passionate team of ~2,000 employees across 50 locations nationally. Join us to design better care and enjoy a career with purpose.

GenesisCare is committed to managing the risk of transmission of specified vaccine preventable diseases (VPDs). Certain roles may require the successful candidate to show evidence that they have been vaccinated against or are not susceptible to specified VPDs.

GenesisCare is an Equal Opportunity Employer.