Remote Portfolio Coordinator & Admin Specialist

Nexus Executive Services; Toowoomba Regional; Hybrid; AUD 55,000 - 75,000; Full time

Benefits offered by this job

Remote work flexibility

Toowoomba office

Job summary

Nexus Executive Services in Toowoomba is seeking a proactive administrator to support a private portfolio of properties and construction projects. You will liaise with contractors and stakeholders, manage records, and assist with financial reporting and project coordination.

The role requires strong organisational skills, proficiency in Microsoft Office (SharePoint preferred), and excellent grammar. Flexible remote work by agreement and a permanent office base in Toowoomba are available.

Qualifications

• Experience in a similar role within the property industry is preferred.
• Proficiency with Microsoft Office suite, including SharePoint, is essential.
• Ability to type from dictation and maintain strong grammar is required.
• Relevant formal qualifications will be highly regarded.

Responsibilities

• Coordinating quotes, invoices and contractor documentation.
• Maintaining property records and the records management system.
• Supporting general accounts administration and financial reporting.
• Assisting with project administration and stakeholder coordination.
• Maintaining asset registers and key portfolio information.
• Preparing and organising reports, correspondence and meeting documentation.
• Liaising with contractors, consultants, tenants and service providers.
• Other duties of an administrative and personal assistance nature.

Skills

Discretion

Communication

Interpersonal skills

Computer proficiency

Organisational skills

Attention to detail

Education

Administrative qualifications

Tools

Microsoft Office

SharePoint

Job description

Nexus Executive Services in Toowoomba is seeking a proactive administrator to support a private portfolio of properties and construction projects. You will liaise with contractors and stakeholders, manage records, and assist with financial reporting and project coordination.

The role requires strong organisational skills, proficiency in Microsoft Office (SharePoint preferred), and excellent grammar. Flexible remote work by agreement and a permanent office base in Toowoomba are available.