Portfolio Administrator - Property & Projects (Remote-friendly)

Nexus Executive Services; City of Brisbane; Hybrid; AUD 60,000 - 80,000; Full time

Job summary

Nexus Executive Services in Toowoomba seeks an organized Administrative Assistant to support a small portfolio of properties and construction projects. You will report to the Portfolio Manager and handle quotes, invoices, records, and reports.

The role requires discretion, strong communication, and attention to detail, with proficiency in Microsoft Office (SharePoint preferred). Flexibility to work remotely occasionally by agreement is available.

Qualifications

• Experience in a similar administrative role, ideally in property or construction sectors.
• Proficiency with the Microsoft Office suite, including SharePoint.
• Typing from dictation and strong grammar are essential.

Responsibilities

• Coordinating quotes, invoices and contractor documentation;
• Maintaining property records and the records management system;
• Supporting general accounts administration and financial reporting;
• Assisting with project administration and stakeholder coordination;
• Maintaining asset registers and key portfolio information;
• Preparing and organising reports, correspondence and meeting documentation;
• Liaising with contractors, consultants, tenants and service providers; &
• Other duties of an administrative and personal assistance nature.

Skills

Discretion

Communication

Interpersonal skills

Organisational skills

Attention to detail

Typing from dictation

Education

Relevant formal qualifications

Tools

Microsoft Office

SharePoint

Job description

Nexus Executive Services in Toowoomba seeks an organized Administrative Assistant to support a small portfolio of properties and construction projects. You will report to the Portfolio Manager and handle quotes, invoices, records, and reports.

The role requires discretion, strong communication, and attention to detail, with proficiency in Microsoft Office (SharePoint preferred). Flexibility to work remotely occasionally by agreement is available.