Portfolio Administrator

seek.com.au; Sydney; On-site; AUD 65,000 - 90,000; Full time

Job summary

Private Wealth Firm in Sydney is seeking a Portfolio Administrator to support a small, dynamic team servicing high net worth clients. You will handle portfolio reconciliations, cash reconciliations, and preparation of investment reports and forms.

Role requires strong multitasking, attention to detail, and excellent communication with Directors and clients. Office-based role with exposure to global investments and a high standard of professionalism.

Qualifications

• Minimum 3 years accounting experience
• 3 years handling multiple private clients in accounting/financial services
• Understanding of Australian structures (Trusts, Companies, SMSFs)
• Experience multitasking under tight deadlines
• Strong communication for Director and clients
• Attention to detail and ability to learn from mistakes
• Proficient with Microsoft 365 at least at an intermediate level
• 100% office-based role (WFH unavailable)
• Permanent Resident
• Can do, will do attitude

Responsibilities

• Reconciliation of client portfolios
• Reconciling cash accounts
• Preparation of client investment reports
• Preparation of investment forms
• Managing correspondence to/from investment registries
• Payment processing and other administration tasks

Skills

Multitasking

Attention to detail

Communication

Microsoft 365

Can do attitude

Education

Accounting degree

Tools

IRESS Xplan

Microsoft 365

Job description

A boutique, highly regarded private wealth firm in Sydney is looking for a Portfolio Administrator to assist a small but dynamic team with servicing high net worth clients. The position requires a high use of multi-tasking, thinking on your feet and attention to detail.

You will learn a tremendous amount about the private wealth sector, the high expectations of clients and you will be exposed to global investments.

About the Role

The role entails the following tasks: reconciliation of client portfolios, reconciling cash accounts, preparation of client investment reports, preparation of investment forms, managing correspondence coming from and going to investment registries, payment processing and various other administration requirements.

Must haves

• A minimum of 3 years accounting experience with either practical work experience within an accounting firm or an accounting degree
• A minimum of 3 years' experience in handling multiple private clients (individual and families) within an accounting or financial services firm
• An understanding of Australian structures such as Trusts, Companies and Self-Managed Superannuation Funds
• Experience with multitasking between client tasks under tight deadlines
• Good communication skills for Director and client interaction including experience in drafting emails to clients
• Strong attention to detail & the ability to learn from mistakes
• Professional experience using Microsoft 365 applications at least at an intermediate level
• 100% work in the office (WFH is unavailable for this position)
• Permanent Resident
• Can do, will do attitude

Nice to Haves

• Experience with IRESS Xplan
• Examples of how you’ve used AI / CoPilot to improve work flow and productivity