Remote Part-Time Executive Assistant for Theatre Production

Virtual Coworker Inc.; Australia; Hybrid; AUD 34,000 - 62,000; Part time

Job summary

Zohorecruit, a production company in Australia, seeks a part‑time Executive Assistant to support the Founder from a home-based setup. Responsibilities include diary management, client communications, CRM upkeep, and creating Canva materials.

The role runs Mon–Fri 8:00am–5:00pm AEST; city is TBC. Ideal candidates have Australian business experience, strong English, and comfort with Squarespace or Mailchimp.

Qualifications

• Approximately 3–4+ years of Executive Assistant or senior administration experience.
• Previous experience supporting an Australian business or executive.
• Strong diary, calendar, and executive administration experience.
• Experience providing general finance administration support.
• Good understanding of CRM systems.
• Ability to maintain CRM information and manage client follow-ups.
• Excellent written and verbal English communication skills.
• Confidence communicating directly with clients, senior stakeholders, and high-net-worth contacts.
• Highly proactive approach with the ability to anticipate what needs to be done.

Responsibilities

• Executive & diary management: Manage the Founder’s diary, appointments, meetings, Zoom calls, scheduling, priorities, and follow-ups.
• Client & stakeholder communication: Communicate confidently and professionally with clients and key contacts on behalf of the Founder, including senior and high-net-worth stakeholders.
• CRM, systems & administration: Maintain CRM records, organise filing and business data, manage client information, and assist with improving internal systems and processes.
• Canva & presentation support: Create and update professional Canva materials, presentation decks, and other business collateral.
• Website & communications: Assist with general Squarespace website updates and Mailchimp communications as required.
• General finance administration: Provide general day-to-day finance administration and support as required.
• Business support: Assist with document preparation, research, correspondence, meeting preparation, data organisation, and other general administrative requirements.
• AI & process improvement: Utilise AI and other technology where appropriate to improve administrative efficiency and support better business processes.

Skills

Diary management

Executive administration

Client & stakeholder communication

CRM familiarity

Presentation decks

Independent working

Attention to detail

Tools

Canva

Squarespace

Mailchimp

Google tools

Zoom

Job description

Zohorecruit, a production company in Australia, seeks a part‑time Executive Assistant to support the Founder from a home-based setup. Responsibilities include diary management, client communications, CRM upkeep, and creating Canva materials.

The role runs Mon–Fri 8:00am–5:00pm AEST; city is TBC. Ideal candidates have Australian business experience, strong English, and comfort with Squarespace or Mailchimp.