Part-Time Executive Assistant & Office Manager — CEO Support

nxzen Global; Sydney; Hybrid; AUD 52,000 - 75,000; Part time

Job summary

nxzen Global is seeking an organised Executive Assistant & Office Administrator on a part-time basis in Sydney. The role supports the CEO with diary management, travel arrangements, meeting coordination and general administration across nxzen offices.

You will manage day-to-day operations, coordinate facilities, and assist with onboarding and WHS duties, while handling confidential information with discretion.

Qualifications

• 3+ years’ experience in an Executive Assistant, Personal Assistant, Office Administrator or similar role.
• Strong organisational, administrative and time-management skills with attention to detail.
• Excellent written and verbal communication skills and strong Microsoft Office capability.
• Professional, reliable and proactive, able to work independently.
• High level of discretion and professionalism when handling confidential information.

Responsibilities

• Provide day-to-day executive support to the CEO, including diary management, correspondence, meeting coordination and general administration.
• Coordinate travel, accommodation and itineraries for the CEO and other staff as required.
• Organise meetings, including agendas, materials, note-taking and follow-up actions.
• Liaise with senior leaders, clients and external stakeholders and prepare presentations or reports.
• Manage day-to-day office operations across all offices, including visitors, security access and supplies.
• Coordinate facilities and service providers, including cleaners and contractors.
• Plan and coordinate corporate events and leadership meetings.
• Maintain office systems and records and support WHS activities.
• Support onboarding and inductions, including IT equipment and access.
• Maintain confidentiality and undertake other duties as directed by the CEO and heads.

Skills

Executive support

Diary management

Travel coordination

Office administration

MS Office proficiency

Tools

Microsoft Office

Job description

nxzen Global is seeking an organised Executive Assistant & Office Administrator on a part-time basis in Sydney. The role supports the CEO with diary management, travel arrangements, meeting coordination and general administration across nxzen offices.

You will manage day-to-day operations, coordinate facilities, and assist with onboarding and WHS duties, while handling confidential information with discretion.