Remote Operations VA for Growth‑Driven CEO

Next Gen Health & Lifestyle Clubs; Adelaide; Remote; AUD 74,000 - 97,000; Part time

Benefits offered by this job

Flights provided

Accommodation provided

Meals provided

Uniforms provided

Health benefits

Employee benefits program

Job summary

Next Gen Health & Lifestyle Clubs is seeking a highly organized Virtual Assistant-Operations to support our Australia-based client. The role works remotely, approx. 20 hours per week, with potential to scale.

You will coordinate operations, manage workflows, and assist in keeping the accounting practice efficient without compromising stability. The successful candidate will understand Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end) and collaborate with the CEO on

Qualifications

• Background in operations, practice management, admin VA or executive support within an accounting firm.
• Strong understanding of Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end).
• Hands-on experience with ClickUp (dashboards, workflows, templates).
• Experience with Xero, QuickBooks Online and/or MYOB.
• Systems-oriented mindset with respect for existing frameworks.
• Ability to operate independently without close supervision.

Responsibilities

• Organise, assign, track, and monitor tasks through ClickUp.
• Monitor team capacity and ensure work is delivered according to client agreements and deadlines.
• Maintain organised documentation and filings within Google Workspace.
• Assist the CEO with operational planning, prioritisation, summaries, and internal initiatives.
• Track action items and ensure tasks are followed through and completed.
• Conduct preliminary quality checks on reconciliations, coding, and workpapers.
• Monitor scope adherence and flag out-of-scope work.
• Assist with tracking aged receivables and other internal matters.
• Step in and support hands-on when needed to keep deadlines on track.
• Support onboarding of new team members into company tools and workflows.

Skills

Operations

Admin support

Executive support

Communication

Remote work

Tools

ClickUp

Google Workspace

Xero

QuickBooks Online

MYOB

Job description

Next Gen Health & Lifestyle Clubs is seeking a highly organized Virtual Assistant-Operations to support our Australia-based client. The role works remotely, approx. 20 hours per week, with potential to scale.

You will coordinate operations, manage workflows, and assist in keeping the accounting practice efficient without compromising stability. The successful candidate will understand Australian bookkeeping fundamentals (GST, BAS, payroll, super, month-end) and collaborate with the CEO on