Remote Operations & Sales Admin Lead (SA Hours)

Boq Group; City of Brisbane; Remote; AUD 86,000 - 129,000; Full time

Job summary

Boq Group is seeking an Operations Administrator and Sales Support to manage lease and portfolio administration from a remote location. You will oversee maintenance coordination, document preparation, and accurate record keeping while providing essential sales support during peak hours.

The role demands high attention to detail, strong English communication, and the ability to switch between property operations and sales tasks for an international client base.

Qualifications

• 3–5+ years of relevant administration experience.
• Background in property management, legal, or accounting administration is advantageous.
• Proficiency in Microsoft 365 and DocuSign.
• Ability to quickly learn real estate management software.
• Excellent written business English with high attention to detail.

Responsibilities

• Lease & Portfolio Administration: track documentation requirements, follow up with tenants for compliance records, update property systems, and maintain accurate portfolio schedules.
• Maintenance & Work Order Coordination: review open work orders, liaise with contractors regarding scheduling and invoices, update system records, and elevate urgent facility issues promptly.
• Document Preparation & Verification: draft routine operational notices, verify names, dates, and figures for accuracy, and maintain organized digital document filing.
• Sales Administration Support: monitor shared sales inboxes, format correspondence, set up DocuSign packages, and coordinate time-sensitive sales actions as prioritized by leadership.
• System & Compliance Tracking: log task histories, maintain compliance matrices in specialized property software, and track assigned actions through to completion without repeated prompting.

Skills

Microsoft 365

DocuSign

Real estate software

English proficiency

Tools

Re-Leased

Realworks

Job description

Boq Group is seeking an Operations Administrator and Sales Support to manage lease and portfolio administration from a remote location. You will oversee maintenance coordination, document preparation, and accurate record keeping while providing essential sales support during peak hours.

The role demands high attention to detail, strong English communication, and the ability to switch between property operations and sales tasks for an international client base.