Marketing Operations & Communications Manager

Bapcor Limited; Albury City; Remote; AUD 70,000 - 90,000; Full time

Job summary

Bapcor Limited is seeking an Operations Administrator and Sales Support to work remotely with an international property firm, following early-morning South African hours.

You will own operational workflows for a lease portfolio, support sales during peak hours, ensure compliance, coordinate maintenance schedules, and maintain accurate documents across multiple property systems.

Qualifications

• Experience tracking lease documentation and compliance records.
• Ability to coordinate maintenance work orders and liaise with contractors.
• Strong attention to detail for document verification.
• Experience in sales support and managing urgent actions.

Responsibilities

• Track documentation requirements and update portfolio schedules.
• Coordinate maintenance work orders and track invoices with contractors.
• Draft operational notices and verify accuracy of details and figures.
• Manage shared sales inboxes, prepare DocuSign packages, and coordinate time-sensitive actions.

Skills

Operations administration

Sales support

Documentation management

Vendor/contractor coordination

Remote collaboration

Tools

DocuSign

Lease management software

Job description

Operations Administrator and Sales Support (Remote)

Remote (South Africa) | Supporting an International Company

Monday – Friday, 06:00–14:00 SAST | Full-Time

Build an impactful remote career with an international commercial property firm while working convenient early‑morning South African hours.

You will own operational and administrative workflows for a portfolio of commercial leases while providing flexible sales support during peak business hours. Balancing compliance tracking, contractor maintenance schedules, and document preparation, you will ensure seamless daily operations across multiple property systems. This role is ideal for a proactive administrator who thrives on end‑to‑end task execution, high accuracy, and cross‑functional remote collaboration.

What You'll Do

• Lease & Portfolio Administration: Track documentation requirements, follow up with tenants for compliance records (e.g., insurance, service logs), update property systems, and maintain accurate portfolio schedules.
• Maintenance & Work Order Coordination: Review open work orders, liaise with contractors regarding scheduling and invoices, update system records, and elevate urgent facility issues promptly.
• Document Preparation & Verification: Gather details to draft routine operational notices, verify names, dates, and figures for accuracy, and maintain organized digital document filing.
• Sales Administration Support: Monitor shared sales inboxes, format correspondence, set up DocuSign packages, and coordinate time‑sensitive sales actions as prioritized by leadership.
• System