Remote Admin & Operations Lead (Contractor)

Boq; Gold Coast City; Remote; AUD 34,000 - 55,000; Part time

Job summary

Gold Coast Care Compass Collective is seeking a reliable Admin Support Contractor, a remote virtual assistant, to help manage day-to-day admin and HR tasks. The role offers flexible hours and a chance to work closely with the CEO while supporting recruitment, onboarding, and operations.

You will handle emails, organise documents, and maintain Google Workspace and other systems, ensuring accuracy and timely communication across the team.

Qualifications

• Background in operations/admin VA or executive support in accounting firms.
• Strong Australian bookkeeping knowledge (GST, BAS, payroll, super, month-end).
• Hands-on experience with ClickUp dashboards and workflows.
• Experience with Xero/QuickBooks Online and/or MYOB.

Responsibilities

• Replying to emails and managing correspondence.
• General admin support across a range of tasks.
• Joining admin meetings and taking notes or following up.
• Organising documents, schedules and information.
• Filing and keeping systems tidy.
• Renaming and organizing files with a consistent naming system.
• Supporting recruitment, including contacting candidates and communicating through the hiring process.
• Assisting with other admin tasks as needed.
• Monitor team capacity and ensure work meets client deadlines.
• Maintain documentation and filing in Google Workspace.
• Support CEO with operational planning and summaries.
• Track action items and ensure completion.
• Conduct preliminary quality checks on reconciliations and workpapers.
• Flag out-of-scope work and assist with aged receivables.

Skills

Written comms

Attention to detail

Flexibility

Organisation

Fast learner

Discretion

Tools

ClickUp

Google Workspace

Employment Hero

Xero

QuickBooks Online

MYOB

Job description

Gold Coast Care Compass Collective is seeking a reliable Admin Support Contractor, a remote virtual assistant, to help manage day-to-day admin and HR tasks. The role offers flexible hours and a chance to work closely with the CEO while supporting recruitment, onboarding, and operations.

You will handle emails, organise documents, and maintain Google Workspace and other systems, ensuring accuracy and timely communication across the team.