Regional Admin & HR Support Officer

Queensland Ambulance Service; Rockhampton Regional; On-site; AUD 55,000 - 75,000; Full time

Job summary

Queensland Ambulance Service – Parkhurst QLD is seeking an Administration Officer to provide efficient and confidential admin support to the regional office. You will respond to enquiries, maintain databases, manage records, assist with financial and HR processing, and support project delivery and planning.

In this role you will engage with QAS staff and external clients, handle sensitive information, coordinate meetings, travel arrangements and ensure documentation meets style and security

Responsibilities

• Provide high standard administrative support to the regional office and senior management, including handling confidential information
• Assist with HR activities for the region, quality checking forms and maintaining HR records
• Process invoices for payment and assist with monthly reconciliations and financial reports
• Coordinate, prepare and distribute documents including letters, emails, briefs and reports, ensuring style guide compliance
• Assist with correspondence management and distribution
• Liaise with staff and stakeholders to ensure timely information for business activities
• Manage records and filing systems, ensure security and accuracy of electronic records
• Support travel arrangements, meeting planning and catering as required
• Prepare meeting agendas and minutes, distribute and follow up
• Manage databases and information systems and support training program administration
• Escalate issues to regional officers or managers as required

Job description

Queensland Ambulance Service – Parkhurst QLD is seeking an Administration Officer to provide efficient and confidential admin support to the regional office. You will respond to enquiries, maintain databases, manage records, assist with financial and HR processing, and support project delivery and planning.

In this role you will engage with QAS staff and external clients, handle sensitive information, coordinate meetings, travel arrangements and ensure documentation meets style and security