Recruitment & Scheduling Coordinator

Virtus Infrastructure; Sydney; On-site; AUD 70,000 - 110,000; Full time

Job summary

Virtus Infrastructure is seeking an experienced recruitment professional to manage end-to-end site and project recruitment across New South Wales. You will build a robust pipeline of tradespeople and labourers, engage labour hire partners, and ensure timely onboarding and compliance for new starters.

The role involves coordinating rosters, communicating with site teams, and maintaining strong client relationships.

Qualifications

• 2+ years in recruitment, resourcing or workforce coordination, preferably in construction or infrastructure.
• Experience with high-volume trades recruitment is valued.
• Proficient with Microsoft Office and supporting recruitment tools.

Responsibilities

• Manage end-to-end recruitment for project and site roles: take briefs, write and post ads, screen and shortlist candidates, coordinate interviews and manage offers.
• Build and maintain a talent pipeline of tradespeople, operators and labourers for quick fills.
• Engage labour hire providers and manage rates, agreements and performance.
• Forecast resourcing with site teams to maintain staffing across multiple worksites.
• Prepare and send weekly rosters for upcoming resourcing visibility.
• Coordinate onboarding including contracts, inductions and first-day logistics.
• Maintain workforce compliance in SiteDocs (profiles, tickets, licences, qualifications).
• Build strong relationships with clients, site managers and supervisors as the resourcing contact.
• Occasionally visit project sites to understand workforce needs and strengthen relationships.
• Act as main point of contact for candidates, ensuring a positive recruitment experience.
• Use Monday.com to track recruitment progress, vacancies and resourcing issues.
• Report on hiring activity, time-to-fill and upcoming workforce needs.

Skills

People skills

Phone outreach

Time management

Client relations

Construction experience

MS Office

Tools

Monday.com

SiteDocs

Job description

Virtus Infrastructure is a civil and infrastructure construction company delivering projects across New South Wales and interstate. In this role, you'll make sure our projects have the right people, in the right place, at the right time. You'll manage end-to-end recruitment for our site workforce, build a strong pipeline of candidates and labour hire partners, and make sure every new starter is onboarded, compliant and ready to work.

Key responsibilities

Manage end-to-end recruitment for project and site roles: take briefs from site teams, write and post job ads, screen and shortlist candidates, coordinate interviews and manage offers.

Build and maintain a talent pipeline of tradespeople, operators and labourers so roles can be filled quickly.

Engage and manage labour hire providers and vendors, including rates, agreements and performance.

Partner with site teams to forecast resourcing needs and keep staffing levels consistent across all worksites.

Prepare and send the weekly roster so site teams have clear visibility of upcoming resourcing.

Coordinate onboarding for new starters, including contracts, inductions and first-day logistics.

Manage workforce compliance in SiteDocs, including profiles, tickets, licences and qualifications, so workers are cleared for site before they start.

Build and maintain strong relationships with clients, site managers and supervisors, acting as a key point of contact for their resourcing needs.

Visit project sites from time to time to meet with site teams, understand workforce requirements firsthand, and strengthen relationships with clients and workers.

Act as the main point of contact for candidates, providing a positive and professional experience throughout the process.

Use Monday.com to track recruitment progress, vacancies and resourcing issues.

Report regularly on hiring activity, time-to-fill and upcoming workforce needs.

About you

Outgoing, confident and genuinely enjoys talking to people.

Comfortable on the phone all day and proactive about picking it up.

A natural relationship builder who takes the lead and follows things through.

At least 2 years’ experience in recruitment, resourcing or workforce coordination, ideally in construction, infrastructure or labour hire, with a strong focus on client relationships.

Experience in high-volume or trades recruitment is highly regarded.

Proficient in Microsoft Office; Monday.com or SiteDocs experience is a bonus.

Strong organisation and time management, with high attention to detail.

Construction Induction (White Card) and a current driver's licence.

An immediate start with full training provided.

A small, close-knit office team that is open, positive and supportive.

Flexibility to choose your start time (e.g. 7am-3pm, 8am-4pm or 9am-5pm) once training is complete.

About us

Virtus Infrastructure is a civil and infrastructure construction company delivering projects across New South Wales and interstate.