Receptionists / Administrative Assistant

Perry Ure Pty Limited; Newcastle City Council; On-site; AUD 42,000 - 54,000; Full time

Job summary

Perry Ure Accountants is seeking a reliable, friendly Receptionist / Administrative Assistant to join our Newcastle team. You will be the first point of contact for clients, handling calls, emails, greeting visitors and providing essential office support.

You will use practice management software and Microsoft Office (Word, Excel, Outlook) to manage client records, documents, and daily scheduling, while maintaining confidentiality and accuracy.

Qualifications

• Friendly, professional and customer focused.
• Excellent written and verbal communication skills.
• Strong organisational skills and attention to detail.
• Proficient in Word, Excel, and Outlook with good computer skills.
• Reliable, proactive and able to work independently and as part of a team.
• Experience in an accounting firm is beneficial but not essential.
• Certificate III in Business Administration is advantageous.

Responsibilities

• Answering telephone calls, managing emails, and greeting clients.
• Handling incoming and outgoing mail and correspondence.
• Providing administrative support to accountants and team members.
• Managing client documents through our online client portal, including sending documents for review and approval and following up outstanding information.
• Using practice management software to assist with client records and administrative tasks.
• Preparing documents, filing, scanning, and maintaining accurate records.
• Assisting with general office administration, appointments, and stationery supplies.
• Responding to general client enquiries and maintaining client confidentiality.

Skills

Microsoft Word

Excel

Outlook

Education

Certificate III in Business Administration

Tools

Practice management software

Job description

Receptionists / Administrative Assistant

As the first point of contact for our clients, you will provide reception and administrative support to our accountants while helping ensure the smooth day-to-day running of the office.

Key responsibilities

Answering telephone calls, managing emails, and greeting clients.

Handling incoming and outgoing mail and correspondence.

Providing administrative support to accountants and team members.

Managing client documents through our online client portal, including sending documents for review and approval and following up outstanding information.

Using practice management software to assist with client records and administrative tasks.

Preparing documents, filing, scanning, and maintaining accurate records.

Assisting with general office administration, appointments, and stationery supplies.

Responding to general client enquiries and maintaining client confidentiality.

About you

Friendly, professional and customer focused.

Excellent written and verbal communication skills.

Strong organisational skills and attention to detail.

Proficient in Microsoft Word, Excel, and Outlook, with good computer skills.

Reliable, proactive, and able to work independently and as part of a team.

Understands the importance of confidentiality and discretion.

A Certificate III in Business Administration and previous reception or administration experience would be advantageous.

Experience in an accounting firm is beneficial but not essential.

About us

Perry Ure Accountants is seeking a reliable, motivated, and professional Receptionist / Administrative Assistant to join our friendly team.