Receptionist / Office Administrator

Markq Homes; Sydney; On-site; AUD 42,000 - 54,000; Full time

Benefits offered by this job

Certificate III in Business Traineesh

Job summary

ARCway Careers in Sydney CBD is recruiting for an entry-level Office Administrator and Sales Support Coordinator. This full-time role comes with comprehensive training, and you will help keep the office running while supporting the sales and finance teams.

You will be the first point of contact for visitors and callers, ensuring a professional front-of-house presence. Roles include invoicing, PO creation, CRM maintenance, travel bookings, and basic promotional tasks.

Qualifications

• Entry-level role with full training provided.
• No prior office experience required; positive attitude matters.
• Includes training for a Certificate III in Business.

Responsibilities

• Answer phones, greet visitors, and manage front‑of‑house professionally
• Enter invoices, draft sales invoices for approval, and maintain records
• Create purchase orders and match against invoices
• Reconcile petty cash and corporate card receipts
• Follow up on quotes, POs, and invoices
• Prepare quotes and proposals from templates and keep CRM up to date
• Pack and dispatch shipments and coordinate courier bookings
• Order office and kitchen supplies and manage stock levels
• Update websites and assist with social media and promotional tasks
• Draft routine correspondence and book travel, accommodation, and meetings
• Maintain shared files, registers, and contact databases
• Arrange catering, keep common areas tidy, and support internal events

Skills

Friendly demeanor

Organised

Communication skills

Microsoft 365

No experience required

Education

HSC in progress

Tools

Microsoft 365

Job description

We’re looking for a friendly, organized person to join our Macquarie Park office as our new Office Administrator and Sales Support Coordinator. This is an entry‑level role – full training is provided. You’ll keep our office running smoothly day‑to‑day, support our sales and finance teams, and be the first point of contact for visitors and callers. Real World Group spans IT services, venue technology, and live event production, so no two days look exactly the same.

• Answer phones, greet visitors, and manage front‑of‑house professionally
• Enter invoices, draft sales invoices for approval, and maintain accurate records
• Create purchase orders and match against incoming invoices
• Reconcile petty cash and corporate card receipts
• Follow up on outstanding quotes, purchase orders, and invoices under direction
• Prepare quotes and proposals from templates and keep the CRM up to date
• Pack and dispatch shipments and coordinate courier bookings
• Order office and kitchen supplies and manage stock levels
• Update websites and assist with social media and promotional tasks
• Draft routine correspondence and book travel, accommodation, and meetings
• Maintain shared files, registers, and contact databases
• Arrange catering, keep common areas tidy, and support internal events

What We’re Looking For

• Friendly, well‑presented, and comfortable being the first face visitors see
• Organised and reliable – you follow through on what you say you’ll do
• Good written and verbal communication skills
• Comfortable with computers and confident learning new tools and systems
• Happy to switch between tasks and help wherever needed
• Microsoft 365 experience is a bonus but not required
• No prior experience necessary – a positive attitude is what matters most

Entry Level Office Administrators – Sydney CBD

Are you currently doing your HSC and ready to start your career? Or are you looking to change careers and step into the work of Finance?

ARCway Careers is looking for motivated and enthusiastic Entry Level Office Juniors to join businesses within the finance industry in the heart of Sydney CBD.

This is a great opportunity to get your foot in the door, gain real workplace experience and build a career in business – no previous office experience required!

• Full‑time paid Certificate III in Business Traineeship
• Gain hands‑on experience in a professional office environment
• Get paid while you learn and complete your qualification
• Monday to Friday corporate based hours
• Opportunity to build a long‑term career after completing your traineeship

• Motivated to start a career in business
• A confident communicator with strong written and verbal skills
• Organised and reliable, with good attention to detail
• Eager to learn and take on new challenges
• Positive, professional and willing to give things a go
• Available to work FULL TIME

Ready to take the first step in your business career? Apply today!

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