Receptionist & Administration Assistant

Inter Staffing Services; City of Melbourne; On-site; AUD 42,000 - 54,000; Full time

Job summary

Inter Staffing Services in Port Melbourne is hiring an experienced Receptionist and Administration Assistant for a busy infrastructure team. The role starts as a full-time temporary contract for 3.5 weeks, with a view to moving to a 3-day-per-week part-time permanent position.

You will be the first point of contact, greet visitors, answer and transfer calls, maintain the office, coordinate bookings, manage stationery, and provide general administrative support.

Qualifications

• Proven experience in a similar role in reception/office administration/customer service.
• A genuine passion to learn and build a long and successful career.
• Willingness to be agile and adapt to changes in day-to-day activities.
• Enthusiastic and a can-do attitude.
• Warm, supportive communication style.

Responsibilities

• Meet and greet all visitors via phone and face-to-face, making them feel welcome.
• Answering and transferring calls in a professional manner.
• Maintain presentation and cleanliness across the office, kitchens and general areas.
• Coordinate boardroom bookings, mail and couriers.
• Allocating invoices and raising purchase orders.
• Document management, filing and archiving.
• Provide administration support to the office.
• Order stationery and supplies.
• Assist Directors with any requests.

Skills

Microsoft Office

Customer service

Communication skills

Tools

MS Office

Job description

Are you an experienced Receptionist looking for a new opportunity where you can run your own ship?

Why don't we start with what's in it for you?

• Work for a leading infrastructure company that's booming!
• Temporary role with the view to move into a fixed-term/perm position
• Full-time Monday to Friday, 40 hours per week for the first 3.5 weeks, then moving to part-time, 3 days per week (you choose your days between Tuesday-Friday)
• Hours: 7.30am - 4pm
• Port Melbourne location - close to public transport with free onsite parking
• Varied role with additional administration responsibilities
• Social culture with quarterly celebrations and regular staff events
• Full-suite kitchen with fresh fruit, coffee machine and great amenities
• Free onsite gym + classes available
• Approachable management and a genuinely collaborative team
• Plenty of training and support
• Relaxed, casual working environment

The Company

Situated in Port Melbourne, we are seeking an experienced Receptionist and Administration Assistant to join an award winning infrastructure organisation. They company have a relaxed and casual working environment, with great onsite amenities such as a full-suite kitchen and gym.

The office can be accessed via public transport and has free car parking available.The role will commence as a full time temporary opportunity for 3.5 weeks and then will move to a 3 day part time permanent position.

The Role

As the first point of contact, this position will set the foundation for a positive client experience.

Your day to day duties will include but not limited to:

• Meet and greet all visitors via phone and face to face, making them feel welcome
• Answering and transfering calls in a professional manner
• Maintain presentation and cleanliness across the office, kitchens and general areas
• Coordinate boardroom bookings, mail and couriers
• Allocating invoices and raising purchase orders
• Document management, filing and achiving
• Provide administration support to the office
• Order stationery and supplies
• Assist Directors with any requests

What you will need to succeed?

• Proven experience in a similar role in a reception/team/office administrator/customer/client service position
• A genuine passion to learn and build a long and successful career
• A willingness to be agile and adapt to any changes in the day to day
• Intermediate Microsoft Office skills
• Enthusiastic and a "can-do" attitude
• A warm, supportive communication style

Good luck!