Receptionist/ Admin

Ace Truck Bodies; City of Brisbane; On-site; AUD 60,000 - 80,000; Full time

Job summary

Ace Truck Bodies is seeking an experienced administrator with accounts experience to join our team in a full-time capacity. You will handle reception duties, process invoices, manage supplier and customer records, and support accounts payable/receivable and financial reporting.

The role offers stability within a well-established Australian business, with a Monday to Friday schedule and opportunities to grow with the team.

Qualifications

• Experience in administration and accounts is essential.
• Strong organisational skills with attention to detail.
• Confident with customers, suppliers and staff communication.
• Able to work independently and take initiative in a busy environment.
• Experience using QuickBooks, Reckon or Xero.

Responsibilities

• Managing reception and first point of contact for customers, suppliers and visitors.
• Answering, screening and directing incoming calls.
• Responding to customer enquiries and assisting with general requests.
• Managing emails and correspondence.
• Maintaining records for customers, suppliers and employees.
• Processing invoices, bills and statements.
• Accounts payable and receivable support.
• Entering and processing EFT payments.
• Follow up on outstanding invoices and payments.
• Reconciliation and assisting with financial reporting.

Skills

Administration

Accounts

Attention to detail

Customer service

Initiative

Independent work

Communication

Reliability

Professional presentation

Multitasking

Tools

QuickBooks

Reckon

Xero

Job description

Key responsibilities

• Managing reception and being the first point of contact for customers, suppliers and visitors
• Answering, screening and directing incoming calls
• Responding to customer enquiries and assisting with general requests
• Managing incoming and outgoing emails and correspondence
• Maintaining customer, supplier and employee records
• Processing invoices, bills and statements
• Accounts payable and accounts receivable support
• Entering and processing EFT payments
• Following up on outstanding invoices and payments
• Reconciling accounts and assisting with financial reporting

About you

• Experienced in administration and accounts
• Highly organised with excellent attention to detail
• Confident dealing with customers, suppliers and staff
• Able to work independently and take initiative
• Comfortable working in a busy, fast-paced environment
• Professional, reliable and well presented
• Strong communicator with a positive can-do attitude
• Experience using QuickBooks/ Reckon / Xero
• Able to prioritise competing tasks and meet deadlines
• Experienced with accounting software such as QuickBooks, Reckon or similar

About us

Ace Truck Bodies is a well-established, family-owned and operated business specialising in the manufacture and repair of refrigerated truck bodies and semi-trailers. We have built our business through quality workmanship, reliability and looking after our customers. You'll be joining a hands-on team where your contribution is genuinely valued and where there is opportunity to grow with the business.

Full-time position

Competitive salary based on experience

Stable employment with an established Australian business

Monday to Friday work

Supportive and friendly team environment

Variety in day-to-day work

Opportunity to take ownership of your role

Opportunity to grow with a rapidly developing business