Receptionist

Randstad; Adelaide; On-site; AUD 50,000 - 65,000; Full time

Job summary

Randstad is seeking a Receptionist/Administration Assistant in Norwood to be the welcoming face of the business and the engine room of daily office administration. You will manage high-touch client service, handle essential financial administration, and support the Managing Director and Office Manager.

The role is ideal for a highly organised multitasker who is eager to learn and contribute to a small, close-knit team within a boutique professional services firm.

Qualifications

• Must be a true multitasker, able to manage multiple tasks without losing focus.
• Demonstrates eagerness to learn and adapt to our industry and processes.
• Detail-oriented with a friendly, professional phone and in-person manner.

Responsibilities

• Front of House: greet clients, manage calls, oversee reception presentation.
• Client & Diary Prep: check diaries, prepare engagement packs, download reports.
• Compliance & Admin: coordinate ASIC statements, maintain registrations, liaise with ATO on client accounts.
• Financial Admin: assist with financial statements, process invoices, manage debtors and weekly banking.
• Team Support: organise staff events and support the MD and Office Manager.

Skills

Multitasking

Organisational skills

People skills

Proactive learner

Tools

Xero

ASIC portal

Job description

Receptionist / Administration Assistant

About Us

We are a premier, boutique professional services firm in Norwood with a close-knit team of 14 across accounting, tax, loan broking, and financial planning. Culture is everything to us-we boast long staff tenures and a highly supportive environment. We love to promote from within, making this the perfect stable, long-term career home for the right person.

The Role

This is much more than a traditional reception job. You will be the welcoming face of our business and the engine room of our daily office administration. Ideal for a highly organised, switched-on multitasker, you will comfortably manage a varied to-do list ranging from high-touch client service to essential financial administration.

Key Responsibilities

• Front of House: Greet clients warmly, manage incoming calls, offer refreshments, and oversee general reception presentation.
• Client & Diary Prep: Check daily diaries, prepare engagement packs, and download pre-fill reports for upcoming appointments.
• Compliance & Admin: Coordinate ASIC statements, maintain business/tax registrations, and liaise with the ATO regarding client accounts and payment plans.
• Financial Admin: Assist with collating financial statements, processing monthly invoices, managing debtors, and handling weekly banking/petty cash.
• Team Support: Organise staff birthday celebrations and provide ad-hoc support to the Managing Director and Office Manager.

About You

• A True Multitasker: You easily juggle 2 or 3 things at once and can smoothly transition between tasks without losing focus.
• An Eager Learner: You don't need a finance background, but you must be sharp, proactive, and genuinely want to learn our industry.
• Detail-Oriented & Personable: Highly accurate with admin (like ASIC or client follow-ups) paired with a warm, welcoming phone and face-to-face manner.
• Small Business Fit: You thrive in an agile environment where everyone rolls up their sleeves to help. (Experience with ASIC or Xero is a bonus).

At Randstad, we are passionate about providing equal employment opportunities and embracing diversity to the benefit of all. We actively encourage applications from any background.