Reception & Training Admin Coordinator

Are-Able Talent Management System; Warrnambool; On-site; AUD 60,000 - 70,000; Full time

Benefits offered by this job

Family-friendly culture

Salary packaging

Me Days

Christmas leave

Job summary

are-able in Warrnambool is seeking an experienced administrator to be the welcoming face of our Head Office. You will manage reception, answer enquiries by phone and email, and ensure visitors have a positive experience.

Join our inclusive, community-focused team. You will support the Training department with enrolments, databases, and records, coordinate mail and office supplies, and help keep operations running smoothly across sites.

Qualifications

• Two years’ experience in an administration role, ideally within a busy, customer-focused environment.
• You'll be highly organised, have excellent attention to detail and be able to effectively prioritise and manage a range of tasks and deadlines.
• You'll be comfortable dealing with a wide range of enquiries and able to provide helpful information while knowing when to refer matters to the appropriate team.

Responsibilities

• Welcome face of are-able's Head Office, providing a friendly and professional first point of contact for students, visitors, staff and members of the community.
• Manage reception, answer and direct phone and email enquiries, assist visitors and ensure everyone receives a positive and helpful experience when they connect with are-able.
• Provide administrative and clerical support to the Training team, helping the day-to-day delivery of our training programs run smoothly.
• Coordinate incoming and outgoing mail and couriers, maintain office supplies and amenities, support meeting rooms and shared spaces.
• Support the administration of the Training division by monitoring the monthly training debtor list and following up overdue accounts.

Skills

Administrative experience

Microsoft Office

Customer service

Tools

Databases

Job description

are-able in Warrnambool is seeking an experienced administrator to be the welcoming face of our Head Office. You will manage reception, answer enquiries by phone and email, and ensure visitors have a positive experience.

Join our inclusive, community-focused team. You will support the Training department with enrolments, databases, and records, coordinate mail and office supplies, and help keep operations running smoothly across sites.