Reception & Admin Coordinator | Growth & Training

Inter Staffing Services; City of Melbourne; On-site; AUD 42,000 - 54,000; Full time

Job summary

Inter Staffing Services in Port Melbourne is hiring an experienced Receptionist and Administration Assistant for a busy infrastructure team. The role starts as a full-time temporary contract for 3.5 weeks, with a view to moving to a 3-day-per-week part-time permanent position.

You will be the first point of contact, greet visitors, answer and transfer calls, maintain the office, coordinate bookings, manage stationery, and provide general administrative support.

Qualifications

• Proven experience in a similar role in reception/office administration/customer service.
• A genuine passion to learn and build a long and successful career.
• Willingness to be agile and adapt to changes in day-to-day activities.
• Enthusiastic and a can-do attitude.
• Warm, supportive communication style.

Responsibilities

• Meet and greet all visitors via phone and face-to-face, making them feel welcome.
• Answering and transferring calls in a professional manner.
• Maintain presentation and cleanliness across the office, kitchens and general areas.
• Coordinate boardroom bookings, mail and couriers.
• Allocating invoices and raising purchase orders.
• Document management, filing and archiving.
• Provide administration support to the office.
• Order stationery and supplies.
• Assist Directors with any requests.

Skills

Microsoft Office

Customer service

Communication skills

Tools

MS Office

Job description

Inter Staffing Services in Port Melbourne is hiring an experienced Receptionist and Administration Assistant for a busy infrastructure team. The role starts as a full-time temporary contract for 3.5 weeks, with a view to moving to a 3-day-per-week part-time permanent position.

You will be the first point of contact, greet visitors, answer and transfer calls, maintain the office, coordinate bookings, manage stationery, and provide general administrative support.