Part-Time Front Desk & Admin Assistant

St Vincent's Institute of Medical Research; City of Melbourne; On-site; AUD 68,000 - 74,000; Part time

Job summary

St Vincent's Institute of Medical Research in Melbourne’s Fitzroy campus invites a friendly Receptionist and Administration Assistant to join our team. You will be the first point of contact for visitors, staff and students, handling inquiries, mail, deliveries and basic finance support.

The role is part-time (up to 27 hours per week) with flexible arrangements, requiring excellent communication, organisation and initiative, and a willingness to train relief staff to maintain service levels.

Qualifications

• Experience in receptionist, front office or general administrative work.
• Professional and courteous communication with a customer-focused attitude.
• Ability to manage information, correspondence and records accurately.
• Organised, able to prioritise and adapt to a busy workload.
• Familiarity with MS Office and office systems is highly regarded.

Responsibilities

• Provide a welcoming reception for visitors, staff and external contacts.
• Handle front desk enquiries, mail, couriers and deliveries.
• Support seminars, meetings and events coordination.
• Maintain facilities, supplies and common areas.
• Assist with general administrative and finance support as required.
• Train relief and casual reception staff for continuity.

Skills

Reception experience

Customer service

Microsoft Office

Interpersonal skills

Organization skills

Attention to detail

Time management

Tools

Microsoft Office

Intranet systems

Invoice processing systems

Job description

St Vincent's Institute of Medical Research in Melbourne’s Fitzroy campus invites a friendly Receptionist and Administration Assistant to join our team. You will be the first point of contact for visitors, staff and students, handling inquiries, mail, deliveries and basic finance support.

The role is part-time (up to 27 hours per week) with flexible arrangements, requiring excellent communication, organisation and initiative, and a willingness to train relief staff to maintain service levels.